To:                         All “A” Area Homeowners

From:                     Mike & Steve Chinn, CHOA Property Manager  503-266-5351

                                   Bob Bush, CHOA Architectural Chairman  971-832-3559

Subject:                  2024 House Painting

Your homes are to be painted this year.  Painting, supervised by CHOA, is projected to begin after July15th – the exact time frame will be announced later.

The following information is provided so that you may know what to expect before and during the painting process. 

1. A cursory inspection of your home, which likely will include your courtyard, will be made by representatives of our selected painting contractor.

• You should complete your own detailed inspection. If you cannot do the inspection yourself, call a contractor to do it for you.  It is essential that the body and trim of the house be kept in good condition.   CHOA can provide the contract information of a reputable contractor for this work.  All repairs must be completed prior to painting and are the responsibility of the homeowner.   Failure to complete the necessary repairs may result in your home not being painted at its regularly scheduled time.  You will be assessed additional charges if they are required to return to complete your unit.

3. Each building will soon be provided with a small chart to assist in your color selection.  The colors are shown in “schemes” or “groupings” of 3 complimenting colors.  Please note that all house and trim colors must be selected from the same scheme.  Mixing and matching is not permitted.  1 of the 3 colors for the body and 1 of the 3 for the trim.

4. A list of approved colors will be given to you along with a list of houses in our neighborhoods which have these colors. You may wish to do a drive-by to compare colors.  Please note that the color “pearly white” is not approved for a house/body color; it may only be used as a trim color.

5. You and your roof-mates will be required to select identical house and trim colors for your unit and notify CHOA, in writing, of your decision.  A color selection sheet is enclosed.

• Garage doors must be painted the same color as your house.  Trim colors may be used on any or all of the following, gutters, fascia boards, window trim boards and trim boards around garage and entry doors. Corner boards may be painted the trim color, but this requires extra work and will be billed as an extra charge.  Otherwise, the corner boards will be painted the same as the house at no extra charge.

7. Front and side entry doors will be painted with enamel paint, and only when the homeowner is present, because the door needs to be left open.  They will be painted your house or trim color, or you may choose any color, including colors not on the approved color chart, (excluding garage or golf cart doors).  If you choose a color other than your house or trim color, there will be an extra charge of $150.00 per door and you will receive a separate invoice for this amount.  You do not need to have the door painted by our painters, but it must be in good condition.

• Metal gates will be painted with gloss black paint.  Color exceptions must be approved by CHOA, and you will be assessed an extra charge of $300.00. Our contract calls for 1 metal gate per house; if you have more you will be charged accordingly. 

• Wood fences must be painted the same color as the house/body color.  Stained or unpainted fences will be painted the house color. You may keep your fence natural or stained on inside facing the house or courtyard, if you choose to do this any stain or coating will be at your expense. All pergolas or trellis, which can be seen from the street or golf course will be painted at an extra charge of $500.00. This charge may vary because of the size of the pergola.

10. The contractor will be responsible for all existing surface preparation, including scraping, sanding, mildew mold removal, touch up caulking, priming and pressure washing.  Note:  homeowners are responsible for the priming and necessary caulking of newly replaced siding or trim.

11. Prior to painting, CHOA will cut back plants and shrubbery a minimum of 12” from surfaces to be painted, except in interior court yards.  Each homeowner is responsible for all work located inside of the courtyard.  It is apparent, from our inspection, that many of you may have plants, shrubbery and trees that must be pulled away, trimmed, or in some cases removed, so that pressure washing, and painting of walls and fences can be completed.

1. The painters will provide a 3-5-day notice, personally or by door hanger, prior to pressure washing.  Additional 3-5-day notices will then be given prior to surface preparation and actual painting.

1. After your home is completely painted you will be contacted by the contractor to determine if you are satisfied or if there are issues to be corrected.  You will then be provided a quart of house and trim color paint for touch-up in future years.

1. The painting contractor has been given specific instructions regarding the avoidance and cleaning of paint spills, care with plants, daily removal of paint and worker’s litter and a no smoking restriction on homeowner’s property.

1.  If you have any questions regarding your 2024 painting, please contact Mike or Steve Chinn.   A good time to discuss this as at the pre-painting meeting next Wednesday, April 17 at 6:00 pm in Rec Hall C.

Name: ___________________________     Address: ______________________________

CHOA Painting Options
		Color	Included	Fill in for	Comments
		(Body or Trim)	or Extra $	Additional Costs
Large Areas
	Body of House	Body	Included
	Soffits	Body	Included
	Large Garage doors	Body	Included
	Small Garage doors	Body	Included
	Fences	Body	Included
	Chimneys (if painted)	Body	Included
	Light Fixtures	Body	Included		Homeowner can opt out
Smaller Areas
	Window trim	Trim	Included
	Rake (Barge) board	Trim	Included
	Fascia boards	Trim	Included
	Gutters	Trim	Included
	Downspouts	Trim	Included
	Corner Trim boards	Body	Included		New option for homeowners
	Optional	Trim	$500
	Front Door	Body or Trim	Included		Owner may paint their own door
		Special Color	$150		Special color is Optional
	Side Door	Trim	Included		Owner may paint their own door
		Special Color	$150		Special color is Optional
	1 Wrought Iron Gate	Black	Included		Homeowners can opt out
		Extra gates	$300 each
	Pergolas, Trellises	Body	$500 each
	Note – Trim color may be the same color as the Body
			Total Extra Cost

CHOA PAINT SELECTION SHEET

The undersigned homeowners have selected the following house and trim colors.  Your signature indicates approval of selected colors.

Paint Scheme Number:  ___________

Body Color Chosen______________           Trim Color Chosen______________

Roof Mates:   How many homes are attached to yours _________

1__________________________________________________________________________________

(Name)                               (Address)                                                             (Signature)                             

2__________________________________________________________________________________

(Name)                               (Address)                                                             (Signature)

3__________________________________________________________________________________

(Name)                               (Address)                                                             (Signature)

4__________________________________________________________________________________

(Name)                               (Address)                                                             (Signature)

5__________________________________________________________________________________

(Name)                               (Address)                                                             (Signature)

Submit to:                   Mike & Steve Chinn, Property Managers                  503-266-5351

CHOA Homeowners Association

PO Box 219

Wilsonville, OR. 97070

Dear CHOA members,

I am pleased to report that yesterday the CHOA board approved the following motion:

Move to increase the deductible for loss on our HOA home insurance from $10,000 to $25,000.

Rationale:  State Farm indicated significant potential savings for our HOA. This adjustment will lead to reduced insurance costs for each CHOA member. Even if the owner’s personal insurance premiums increase slightly, the overall financial benefit is anticipated to be favorable for all.  The average savings to CHOA members next year will be $191.82.  Savings vary depending upon the square footage of each home and their total CHOA HOA premium paid.  Keep in mind that this is not a one-time savings.  It will continue each year as long as we maintain this policy. 

This new insurance policy will take effect on June 1.  It is very important that each CHOA member checks with their home insurance agent to determine if, or to what extent their personal insurance will need to be changed.  It may help if you ask your agent about loss assessment/HO6 under your “Additional Coverage” or “Coverage and Endorsements”.  The terminology will differ depending upon your provider. 

The Board also passed a second motion:

Move to reduce the medical limit on our HOA insurance from $15,000 to $10,000.

Rationale:  This coverage pays the medical bills of guests who are injured on shared CHOA property (not your personal property) regardless of fault.  It’s intended to keep small claims from ballooning into large liability lawsuits.  However, in CHOAs case, and with other associations, these claims are far and few between.  And, because the $15,000 coverage limit is not “standard,” State Farm must manually calculate and enter over 600 lines of data each time we want to make changes to the policy.  If we reduce the policy to the standard $10,000 Medical Payments coverage, it will reduce our premium slightly and allow State Farm to be faster and more accurate in providing future quotes. 

You do not need to make any changes in your policy related to this motion. 

Randy Hitz, CHOA President

Subject: Special Board Meeting Regarding Home Insurance

Dear CHOA Members,

I trust this message finds you all in good health and spirits. I am writing to provide you with notice of a special board meeting, next Tuesday March 26 at 2:30pm, in Rec Hall C.  I have called this meeting – with unanimous consent of the board – to discuss potential savings regarding the CHOA home insurance policy.

Recently, the CHOA board has engaged in discussions with State Farm regarding the potential adjustment of the owner deductible on our home insurance, proposing an increase from $10,000 to $25,000. After thorough evaluation, State Farm has indicated significant potential savings for our HOA. This adjustment will lead to reduced insurance costs for each CHOA member. Even if the owner’s personal insurance premiums increase slightly, the overall financial benefit is anticipated to be favorable for all.  To be clear, your CHOA HOA insurance will go up this year regardless of what we do, but if we make the suggested change, it will go up less. 

With the imminent renewal of our State Farm policy scheduled for March 29, it is paramount that we act swiftly to leverage any potential savings. Consequently, I have arranged for a concise special board meeting to be held next Tuesday at 2:30 PM. The meeting will take place via Zoom (https://pdx.zoom.us/j/81792034875), and in person at Rec Hall C.

I understand the short notice for this meeting and apologize for any inconvenience it may cause. However, the board unanimously agrees on the urgency of this decision to seize the opportunity presented. Your attendance and participation, along with any questions or concerns you may have, are highly encouraged as we endeavor to make a well-informed decision that serves the best interests of our community.

Thank you for your attention to this matter.

Warm regards,

Randy Hitz, CHOA President

Volunteers will be collecting donations for the Wilsonville Food Drive, in support of the Wilsonville Community Sharing program, on Wednesday, March 27th, (the fourth Wednesday of March) from 8:30 AM to 1 PM in the Activity Center.

The items most in need this month are:

· Hearty soups, chili, beef broths

· Canned vegetables – not green beans

· Rice

· Toothbrushes

· Any form of contribution (make checks made payable to “Wilsonville Community Sharing”, cash or gift cards) is greatly appreciated!

Let us not forget that “one can or item” times each one of us in Charbonneau can make a big difference!

Wilsonville Cois a recordSharing sends out a big “thank you” to all of you for making February 2024 a record month with 620 pounds of food and toiletries being donated!

Thank you for your kind generosity!

Draft Agenda

Wednesday March13, 2024 at 2:30 p.m. – CHOA Monthly Board Meeting at Rec Hall C and zoom: 

Zoom: https://pdx.zoom.us/j/86050103770 

2:30 – Welcome and Call to Order

• Note for guests: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL 

2:35 Open Forum

Questions from Resident Attendees – 2 minutes maximum per person

**Treasurer’s Report –Sandie Maki

President’s Report

Property manager report

 2:50 Old Business

• Committee Updates
  • Pools/Bathrooms- Packard
  • Rec Hall C- Packard: report and policy recommendation regarding approving classes
  • Landscape- – Karen
  • Welcome- Mary
  • Neighborhood Watch—Shirley
  • Emergency Preparedness—Marilyn
  • Architecture committee—Bob

3:25 New Business 

• Corporate Transparency Act
  • Board members will have to provide their personal identifying information (name, date of birth, address, driver’s license and/or passport).
• Preparation for the annual meeting
• Deductible on homeowner insurance

4:15 Executive Session

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Our next CHOA Board Meeting is scheduled for Wednesday March13, 2024 at 2:30 p.m. at Rec Hall C and zoom: 

Zoom: https://pdx.zoom.us/j/86050103770 

An agenda will be sent later this week.

Message from David Olson, Charbonneau Country Club.

Volunteers will be collecting donations for the Wilsonville Food Drive, in support of the Wilsonville Community Sharing program, on Wednesday, February 28th, (the fourth Wednesday of February) from 8:30 AM to 1 PM in the Activity Center.

The items most in need this month are:

· Rice, canned chili, chunky soups

· Canned vegetables except green beans

· Canned fruit except applesauce

· Any form of contribution (make checks made payable to “Wilsonville Community Sharing”, cash or gift cards) is valued and greatly appreciated!

Let us not forget that “one can or item” times each one of us in Charbonneau makes for a big difference.

Wilsonville Community Sharing sends out a big “thank you” to all of you for making January 2024 a successful start to the 2024 year!

Thank you for your kind generosity!

A meeting has been scheduled for all CHOA members on February 14 at 2:30 pm in Rec Hall C to discuss and vote on proposed bylaws changes approved by the board on January 10.  By now you should have received a proxy ballot with voting instructions.  If you have not received the proxy ballot, please contact Steve Chinn at 503-266-5351. 

You may vote by:

• completing your ballot and bringing it to the meeting or
• submitting a proxy by
  • sending it to CHOA secretary, Bob Bush at rcb01@aol.com
  • putting it in the CHOA deposit box on Boones Bend RD,
  • mailing it to PO Box 219, Wilsonville, OR  97070, or
  • giving it to someone to bring to the meeting.

The Board fully supports these changes and kindly requests your affirmative vote. Should you have any questions or require further clarification, please do not hesitate to reach out to me at hitzrandy@outlook.com.

The last four days we have had sustained cold snap with temperatures in the teens and low twenties.  We have had a number of reports of frozen pipes bursting in courtyards and garages.  Please check your pipes and if possible check your neighbor’s pipes, especially those away from Charbonneau.

If you find a burst pipe and running water, you can turn off the water at the street and then deal with the problem. Also, if you know where the water shut off is in your house, garage, or crawl space under the house, then you can turn off the water with the valve on the meter at the street, and then deal with the problem.

A meeting has been scheduled for all CHOA members on February 14 at 2:30 pm in Rec Hall C to discuss and vote on proposed bylaws changes approved by the board on January 10.  By now you should have received a proxy ballot with voting instructions.  If you have not received the proxy ballot, please contact Steve Chinn at 503-266-5351. 

You may vote by:

• completing your ballot and bringing it to the meeting or
• submitting a proxy by
  • sending it to CHOA secretary, Bob Bush at rcb01@aol.com
  • putting it in the CHOA deposit box on Boones Bend RD,
  • mailing it to PO Box 219, Wilsonville, OR  97070, or
  • giving it to someone to bring to the meeting.

The Board fully supports these changes and kindly requests your affirmative vote. Should you have any questions or require further clarification, please do not hesitate to reach out to me at hitzrandy@outlook.com.