February 12th Board Agenda – When 10:00 am at Rec Hall 8298 SW Lafayette

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2020 February CHOA Monthly Meeting

Wednesday – 2/12/2020 10:00 AM

8298 SW Lafayette

 

10:00AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from January Meeting Approval –ALL

**Treasurer’s Report –Sandie Maki

 

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

 

10:30 AM Old Business

  • Additions to Rec Hall agreement- Doug to add Insurance requirement to form
  • Range use of Pool – Response from Range – Sandie (given information on insurance from Jay Puppo)
  • Report from Rec Hall Bidding on January 16th – Roger McGarrigle
  • January Holiday Party – Report on event – Planning for next year

New Business

  • How to obtain email address for CHOAonline Post
    • Ann can send out request in Annual Meeting Agenda Notice
  • Process for retention of files – Ann? Thumb Drive? Firesafe filing cabinet? Info from Regenesis-Steve
  • Report from Eric on Emergency Prep Committee??
  • Other items from the Floor– All
  • Do we have a Quorum for March – Ron, Jan, Karen gone

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options – Where are we with this topic?
  • Safety of streets – Where are we?

Change with Gutter cleaning – any new calls – Should we keep this time next year?

 

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

1/28 CCC Special Meeting Official Proxy for those unable to attend (Must be delivered before the meeting)

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Official Proxy Special Meeting on 1/28 at the CCC

 

Link to Official Proxy for the 1/28 Special Meeting:  https://choaonline.org/wp-content/uploads/2020/01/Special-Meeting-proxy-form-Final.docx

 

Agenda for the CCC Meeting on 1/28 6:30 pm:

      • A DISCUSSION OF BOARD RESOLUTIONS THE BOARD OF DIRECTORS PROPOSES TO ADOPT IN RESPONSE TO THE PETITION’S FOUR DEMANDS; AND
      • A VOTE BY THE MEMBERSHIP REGARDING MEMBER SUPPORT OF, OR OPPOSITION TO, THE BOARD’S ACTIONS AND PROPOSED RESOLUTIONS REGARDING THE ANNEX AND THE GOLF CLUB.
You may also Download the form included below:

[gview file=”https://choaonline.org/wp-content/uploads/2020/01/Special-Meeting-proxy-form-Final.docx”]

Reminder- Saturday Jan 25th at 5:00 pm is the CHOA Winter Party at the Country Club!

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Reminder- the CHOA Winter Party will be Saturday evening, January 25th, at 5:00 pm the Charbonneau Country Club.

This will be a great time to get together to meet new neighbors and catch up with everyone.  If you have new neighbors, please invite them to join us since not everyone is on-line or have e-mail.

Please bring an Appetizer to share.  Coffee and water will be provided.

Please bring your own adult beverage if you like.

We look forward to seeing you there!

 

Notice- Special Meeting of Charbonneau County Club January 28th at 6:30 pm

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Please see the notice below from CHARBONNEAU COUNTRY CLUB:

NOTICE OF SPECIAL MEETING OF THE ASSOCIATION- JANUARY 28, 2020 at 6:30 pm

CHARBONNEAU CLUBHOUSE DINING ROOM

SUPPLEMENTAL MEETING NOTICE- DATED JANUARY 15, 2020

THIS NOTICE SUPPLEMENTS THE ONE COPIED BELOW SENT TO THE MEMBERSHIP DATED DECEMBER 19, 2020 BY ADDING TO THE SPECIAL MEETING AGENDA

  • A DISCUSSION OF BOARD RESOLUTIONS THE BOARD OF DIRECTORS PROPOSES TO ADOPT IN RESPONSE TO THE PETITION’S FOUR DEMANDS; AND
  • A VOTE BY THE MEMBERSHIP REGARDING MEMBER SUPPORT OF, OR OPPOSITION TO, THE BOARD’S ACTIONS AND PROPOSED RESOLUTIONS REGARDING THE ANNEX AND THE GOLF CLUB.

Dear Fellow Residents:

On November 22, 2019, a petition signed by residents representing less than 100 Charbonneau voting members was delivered anonymously to the Charbonneau Country Club (CCC) Offices and also mailed to the CCC President. A full copy of the petition has been posted to the CCC website.   The Board believes the petition contains some factual errors and that the demands in the petition for membership votes at the meeting to override the Board create procedural issues, which the Board will address at the meeting.

  • The petition requests the Board call a special meeting of residents to make changes by acquiescing to the petitioners’ four stated demands.
  • The petition was delivered without identifying a contact person for whoever authored the petition; so the Board has no petitioner spokesperson with whom we can coordinate.

In keeping with our governing documents, the Oregon Planned Community Act, and the advice of the association’s legal counsel, we have scheduled a Special Meeting to address the petition’s four purposes for calling a Special Meeting, summarized as follows:

  1. A demand that the Board provide transparency on feasibility studies, financial impacts, market analysis and contracts, specifically regarding the golf course transaction under negotiation and the Annex development and financing under consideration.
  2. A demand that the Board agree to a membership vote of all members prior to Board action requiring financial commitment exceeding $1,000,000
  3. A demand that the Board agree to create a committee and facilitate accomplishment of amendments and/or completely redraft the CC&R’s along with complimentary and corollary amendments to the bylaws, and rules and regulations.
  4. A demand that the Board stop annual increases to HOA dues above the Consumer Price Index without a vote of the members.

This special meeting is scheduled for January 28, 2020 at 6:30PM in our  CCC Dining Room.

Respectfully,

Charbonneau Country Club Board of Directors

Reminder- CHOA Winter Party is Saturday Jan 25th 5:00 pm at the Country Club!

Written by

Reminder- the CHOA Winter Party will be Saturday evening, January 25th, at 5:00 pm the Charbonneau Country Club.

This will be a great time to get together to meet new neighbors and catch up with everyone.  If you have new neighbors, please invite them to join us since not everyone is on-line or have e-mail.

Please bring an Appetizer to share.  Coffee and water will be provided.

Please bring your own adult beverage if you like.

We look forward to seeing you there!

 

Reminder- CHOA Winter Party is Saturday Jan 25th 5:00 pm at the Country Club!

Written by

Happy New Year!

Because December is always such a busy time, the CHOA Winter Party will be Saturday evening, January 25th, at 5:00 pm the Charbonneau Country Club.

This will be a great time to get together to meet new neighbors and catch up with everyone.  If you have new neighbors, please invite them to join us since not everyone is on-line or have e-mail.

Please bring an Appetizer to share.  Coffee and water will be provided.

Please bring your own adult beverage if you like.

We look forward to seeing you there!

 

Agenda for January 2020 Board meeting 1/8/2020 at 10:00 am

Written by

2020 January CHOA Monthly Meeting

Wednesday – 1/8/2020 10:00 AM

 

10:00AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from December Meeting Approval –ALL

**Treasurer’s Report –Sandie Maki

 

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

 

Old Business

  • Additions to Rec Hall agreement- report from Insurance agent?
  • Range use of Pool – Response from Range – Sandie
  • Finishing of Rec Hall Bathroom –review bids, select committee to manage this- – Roger McGarrigle –Bid Solicitation January 16th
  • Reserve Study Painting Account/New software options 10:30 am
  • January Holiday Party – January 25th at 5 pm * note we cannot have the room until 4 pm which is when we are scheduled to have it
  • Safety of streets – Report from CCC conversation – Jan

New Business

  • Other items from the Floor– All

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change

 

 

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Test your Chess skills against a Champion and help support a good cause- Jan 29th!

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 CHESS TOURNAMENT

Featuring Chess Champion Nick Raptis

Fundraiser for Friends of French Prairie

 January 29th, 2020
6:30 – 9:00 PM

Charbonneau Clubhouse
32000 SW Charbonneau Drive, Wilsonville, OR 97070

Help raise funds for Friends of French Prairie and their fight to protect our farmland and our quality of life in and around Charbonneau. Every dime raised by registration and the live and silent auctions goes to support Friends of French Prairie!

Here is how it works:

Register to play Nick Raptis, highly ranked International Chess Federation player, and winner of many Oregon Chess Championships, as he plays up to 20 people simultaneously!

Or attend to watch the tournament and presentation on how to become a better chess player!

Competition Registration: $50
Compete against champion Nick Raptis

Spectator Tickets: $20 (first beverage included)
Enjoy the play-by-play on the big screen, sip local wine, mix and mingle!

Additional wine available for donation. Light snacks served.

Register, RSVP, Questions: Wayne Richards, Charbonneau Civic Affairs Chair
rich4748@outlook.com

Save the Date: CHOA Winter Party is Saturday Jan 25th at the Country Club!

Written by

Happy Holidays!

Because December is always such a busy time, the CHOA Winter Party will be Saturday evening, January 25th, at the Charbonneau Country Club.

This will be a great time to get together to meet new neighbors and catch up with everyone.  If you have new neighbors, please invite them to join us since not everyone is on-line or have e-mail.

Please bring an Appetizer to share.  Coffee and water will be provided.

Please bring your own adult beverage if you like.

We look forward to seeing you there!

 

December 11th Board Agenda

Written by

2019 December CHOA Monthly Meeting

Wednesday – 12/11/19 10:00 AM

 

10:00AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from November Meeting Approval –ALL

**Treasurer’s Report –Sandie Maki

 

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

 

Old Business

  • Additions to Rec Hall agreement- All – Was sent to everyone for review by email on 10/14
  • Chimneys and Brick Walls – Report Report on Raccoons on roofs, seals at base of the chimney and roof pipes
  • Report on efforts to address street safety – Jan
  • Range use of Pool – Response from Range – Sandie
  • Finishing of Rec Hall Bathroom –review bids, select committee to manage this- – Committee Report – Roger McGarrigle – Possible Bid Solicitation consideration – Feedback needs to be given to Roger for vote in January
  • Reserve Study Painting Account/New software options? Report from Reserve study Committee- Doug and Packard – Will be given in December

10:30 am – New Business

  • Other items from the Floor– All
  • Talked with Alta on Street Safety – Next step contact with CCC
  • January Holiday Party – January 25th at 5 pm * note we cannot have the room until 4 pm which is when we are scheduled to have it

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change