Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You
**Minutes from Last Meeting Approval –ALL
**Treasurer’s Report –Sandie Maki
6:10 Open Forum
Questions from Resident Attendees – 2 minutes top per person
Questions from “Ask the Board”
6:20 Old Business
CCC- HOA leaders meeting– Barry
Neighborhood Watch Program- Barry
Follow-up on Goals- schedule another food truck? –Barry
Emergency Prep- Great Shakeout- Sept 15th– Barry
Committee Updates-
Pools/Bathrooms-Packard and Ken
How long to keep pools open– Ken
Rec Hall C- Packard
AC update- Steve
Landscape- – Karen
Welcome-Janet
7:00 New Business
Recruiting of new Board members- Barry
CHOA website Policy- Barry
Ice Cream Social – Steve
*Executive Session (as needed) –* Need to vote to move to executive meeting
** No need to approve by vote monthly minutes or treasurers report
The CHOA Board consists of 9 volunteers who can serve a maximum of 2 three-year terms. We have 2 Board members who will term off at the beginning of next year.
As you may know, the Board is the Fiduciary who manages the resources of the HOA. This includes developing and managing the budget, contracting and managing the Property Manager and working to make sure “the trains are running on time” across the HOA. There are monthly Board meetings that normally run for 2 hours and then there is typically some work to do in between the Board meetings, depending on the Board role.
Each Board member is involved in a committee. Here is a summary of each role and the general time commitment:
Landscaping– This is probably the most time commitment of all the Board roles. There is regular work with both homeowners and the Property Manager with Garron Grounds on both maintenance and upgrades to the landscaping throughout CHOA
Architecture– This role is responsible for reviewing changes proposed by homeowners. Generally, this is all done on-line with an occasional “road trip” to look at a project.
Pools– This role tends to be more involved in the summer months and is pretty quiet in the winter other than if there are some winter maintenance projects.
Welcoming– We turnover about 10% of the homes in CHOA annually- with 228 homes, that means around 25-30 new folks come into the HOA each year. The Welcoming role is to try to meet one on one with these folks to welcome them to CHOA and go over information that folks might need.
Treasurer– This is an important role. The role leads the budgeting process and managing of cash flows. This role works with the other Board members and the Bookkeeper to make sure all accounts are in order and we are meeting our Fiduciary requirements. In addition to the monthly Board meetings, there are checks that need to be signed weekly.
Rec Hall C– This role is responsible for the management of Rec Hall C. They coordinate with homeowners on the use of this great CHOA resource. Most of the activity here is done on-line.
Secretary– this role is responsible for capturing the Board minutes and posting them to the Website. They make sure the Board actions and summaries are accurate. In addition to attending the Board meetings there is an hour or so each month required for writing the minutes.
Communications– This role is primarily responsible for Posting information on the website and working with our 3rd party web servicer to make sure information is getting posted and updated in a timely manner. Normally this takes an hour of so a week to update posts.
President/Vice President– this role is responsible for setting the Board agenda, time, venue and facilitating the Board meeting. In addition, this role acts as representative on behalf of CHOA with the CCC. Normally this is a few hours per week.
In the future, we would like to add a Neighborhood Watch, Emergency Preparedness and Sustainability focus at the Board level.
We need you! Please let me know if you are interested in joining us. Is you have any questions and/or need more information, please reach out to Barry at 503-754-0322 or hbgconsulting@gmail.com
The City of Wilsonville was able to replace the broken pump Thursday so there is now no restriction on water usage in Sherwood and Wilsonville. During the days that the two communities limited the demand, daily consumption dropped from an average of 10.4 million gallons per day to 8.4 million gallons per day. Thank you – Great work everyone!
Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You
**Minutes from Last Meeting Approval –ALL
**Treasurer’s Report –Sandie Maki
10:10 Open Forum
Questions from Resident Attendees – 2 minutes top per person
Questions from “Ask the Board”
10:20 Old Business
CCC- HOA leaders meeting– Barry
Neighborhood Watch Program- Barry
Follow-up on Goals- schedule another food truck? –Barry
CCC Garage Sale- Robin
Emergency Prep- Board leadership- Barry
Committee Updates-
Pools/Bathrooms-Packard and Ken
Pool rules reminder-Randy
Rec Hall C- Packard
Window upgrade- Steve
Landscape- – Karen
Welcome-Janet
11:00 New Business
Potential of Tolling Boone’s Bridge- Barry
City of Wilsonville Water issue- Barry
*Executive Session (as needed) –* Need to vote to move to executive meeting
** No need to approve by vote monthly minutes or treasurers report
We have received questions about why we are still watering the common areas. Those areas that fall outside of our court yards are not watered by the City of Wilsonville. The irrigation comes from the Willamette River and does not fall under the Wilsonville watering ban. Thank you.
The City of Wilsonville has informed us that they have a water pump down and are asking residents not to use city water for irrigation until further notice. The water is fine for drinking, but they are asking that we try to cut down on usage while the pump is out. Please contact Steve Chinn at 503-682-0234 or the City’s webpage at https://www.ci.wilsonville.or.us/ for more information. Thank you.
Please see the following note from Gary Newbore- CCC Board President:
“Good afternoon, HOA Presidents,
The Oregon Department of Transportation has had a draft plan for some time now for putting a tolling station on the I-205 Abernathy Bridge in West Linn and another north of downtown Portland on I-5 to raise funds. They just amended that draft plan to include a third tolling station on the Boone Bridge. PERSONALLY I AM OUTRAGED! How many times a week does your family cross the Boone Bridge? This plan splits the city of Wilsonville and unfairly penalizes residents of Charbonneau. Every time you go get groceries, go to the library, get gas, etc. just add $3-5 to your trip, depending on the actual toll amount they wind up charging. Or I guess you can always drive to Canby and pay the same thing in gas.
I am attaching the letter I sent on behalf of the CCC Board, but I ask all of you to forward this email to your HOA residents and strongly encourage them to send letters or emails to Bob Van Brocklin, Chair of the Oregon Transportation Commission.
The only way we are going be able to stop this thing is a huge outpouring of letters and emails to ODOT expressing our overwhelming objection to this unfair location of this proposed tolling station. One of ODOT’S objectives is to reduce carbon emissions and not increase VMT-vehicle miles traveled. This does neither, in my opinion.
A TOLL BOOTH ON THE BOONE BRIDGE WILL REDUCE YOUR PROPERTY VALUE AND MAKE IT MORE DIFFICULT TO SELL YOUR HOUSE, AS WELL AS COST YOU A LOT OF MONEY TO GO TO OUR CITY OF WILSONVILLE.
So please encourage your HOA residents to get involved and send some letters or emails. Lets show them how the residents of Charbonneau feel!
SEPTEMBER 13 IS RIGHT AROUND THE CORNER. PLEASE REGISTER AND CONSIDER BECOMING A SPONSER. SEE INFORMATION BELOW
PLEASE SAVE THE DATE FOR SEPTEMBER 13, 2022!
Eighteen (18) years ago, the Charbonneau Women’s Niner’s Golf group, Wilsonville decided to make a difference in the fight against cancer and started the Pink Ball Golf Tournament. From its modest beginnings, the Pink Ball Tournament has grown into the largest golf tournament in Charbonneau.
We are proud that the Pink Ball Golf Tournament has raised $345,242 for the OHSU Knight Cancer Institute since 2014 and additionally over $150,000 to Susan G. Komen and American Cancer Society. 100% of our proceeds are donated.
This year our Pink Ball Tournament will be on Tuesday, September 13th and will benefit the OHSU Knight Cancer Institute. OHSU is one of five clinical trial sites investigating a blood test for cancerearly detection. Your generosity is helping make research and care discoveries possible, so OHSU can provide the best care to patients, advance cancer research and help more people survive cancer.
We are hoping you will join us in this worthwhile cause by participating, as a corporate sponsor at one of our four levels of sponsorship or donate an item/gift basket/certificate/gift cards for the auction. There will be close to 200 plus golfers and an additional 60-70 attending the luncheon, oral and silent auctions. The OHSU Foundation will provide receipts for sponsorship donations made directlyto the OHSU Foundation.
LEVELS OF SPONSORSHIP:
Bronze: $250 includes a Corporate Tee Box Sign and acknowledgement in the Tournament program.
Silver: $500 includes a Corporate Tee Box Sign on each nine hole course and acknowledgement in the Tournament program.
Gold: $750 includes a Corporate Banner at the Clubhouse and registration area in addition to the Tee-Box Sign on each nine hole course and acknowledgement in the Tournament program.
Diamond: $2,500 and above includes your Corporate Banners at the Clubhouse and Pro Shop visible to all players in addition to the Tee Box Sign on each nine hole course and SPECIAL acknowledgement during the awards ceremony. Also includes lunch for up to 4 people, 9 holes of golf for tournament and cart!
We have an Honor Wall recognizing those we have lost to cancer and/or are now in treatment for cancer. Tee-box Signs for a $50 donation are printed in their honor and placed around the entire course, the day of the event. Ask us for a form. Remember family and friends. We have all been touched by this disease in one way or another. This is one way of saying cancer will not win. We are all in this fight together.
Thank you for your consideration. I am available for questions. 503-694-8652 Checks can be made out to “OHSU Foundation” mailed to me: Lynn Theis 32153 SW Lake Dr., Wilsonville, OR 97070.
