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Agenda

Wednesday, April 9, 2025 at 2:30 p.m. – CHOA Monthly Board Meeting at Rec Hall C and Zoom

Join Zoom Meeting
https://pdx.zoom.us/j/87450331913

2:30 – Welcome and Call to Order

• Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL 

2:35 Open Forum

Questions from Resident Attendees – 2 minutes maximum per person

2:45 Reports

**Treasurer’s Report –Sandie Maki 

     President’s Report

     Property manager report

 3:00 Old Business  (each committee update their description and goal in the Board Operations Manual.)

• Committee Updates

Social Committee—Judy and Mary

Landscape- – Karen

Safety—Shirley and Marilyn

Architecture committee—Bob

• Insurance
  • Make the insurance committee a standing committee
  • Review slides for the Annual meeting
• Gutter cleaning—hold for next meeting.

4:00 New Business

• New board members
• Preparation for the Annual Meeting
  • Review of the PowerPoint presentation
  • Logistics:  ballots, bios, letter, setup and clean up, door prizes, other.

4:30  Adjourn

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Agenda

Wednesday, March 12, 2025 at 2:30 p.m. – CHOA Monthly Board Meeting at Rec Hall C and Zoom

Zoom:  https://pdx.zoom.us/j/85689241421

2:30 – Welcome and Call to Order

• Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL 

4:00 New Business

• Insurance: Preparation for the March 26 meeting.

3:35 Open Forum

Questions from Resident Attendees – 2 minutes maximum per person

3:45 Reports

**Treasurer’s Report –Sandie Maki 

     President’s Report

     Property manager report

 4:00 Old Business  (each committee update their description and goal in the Board Operations Manual.)

• Committee Updates

Pools and Rec Hall– Judy

Rec Hall Support

Welcome- Mary

Landscape- – Karen

Safety—Shirley and Marilyn

Architecture committee—Bob

• Gutter cleaning
• Insurance and restoration process–Judy

4:30  Adjourn

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

We truly appreciate your understanding as we navigate through the confusion. We’re excited to invite you to the Summer Party on Saturday, July 12, 2025. Thank you for your patience, and we genuinely hope you can join us for a wonderful time together!

Our annual Summer Party has been corrected to Saturday, July 17th instead of July 12th. We can’t wait to celebrate with you!

On Saturday, July 17th, CHOA will have our annual Summer Party. Mark your calendars and join us in the Clubhouse Dining Room and Pavilion from 4pm-7pm. Meet the CHOA Board members and many of your neighbors “new and old”.

We will have some great door prizes.  Raffle tickets will be handed out when you sign in. 

The CHOA Board looks forward to seeing you.  We are available for questions. 

Food Trucks once again will be available.

Call Mary Fieweger with any questions 503-519-4388.

Phishing attacks are on the rise and evolving every day.  Thus, it appears that some households of CHOA received an email requesting funds this week.  (See a copy of the email that was received at the end of this article)  This email was a good example of Phishing.

Signs if an email may be a scam:  (the email that was sent out follows signs of a scam)

1. Check the senders email address:  Look closely at the sender’s email address to verify its legitimacy.
2. Double-check hyperlinks: Roll over any links in the email before clicking to see where they lead.
3. Be cautious with personal information: Don’t quickly confirm personal details.
4. Look out for alarming subject lines: Words like “Urgent” or “Action Required” can be red flags.
5. Check the domain name: Be wary of public domain email addresses or unusual top-level domains.
6. Watch for generic greetings, grammar mistakes, and requests for sensitive information.
7. Be skeptical of too-good-to-be-true offers and fishy money requests.
8. Verify emails asking for personal information or containing threats or urgency.

ReportFraud.ftc.gov

Go to this website and click on the “Report Now” button to report a fraud. 

Your HOA Finances:

Rest assured that CHOA’s financials are sound and strong.  Should the HOA need funds for whatever reason they would present an assessment to be divided equally among all homeowners, not just by asking one individual to make a payment.

Phishing Email that was sent and received.

Subject line of email read – CHOA Request

“I’d like to inform you that I’m having technical difficulties paying an overdue vendor for (Program Expenses & Meetings Expenses) and have tried a few payment options at my disposal, and none has gone through yet, As part of the required payment alternatives, I would like to know if you have access to (PayPal, Venmo or Zelle) to assist us by making the payment to the vendor via those payments options appropriate for you to send, once the payment is complete you will be reimbursed promptly for handling this later today or tomorrow. your help is greatly appreciated. “

Best regards

Sandie Maki

Charbonneau Homeowners Assocation reasurer (notice misspelled words)

Agenda

Wednesday, February 12, 2025 at 2:30 p.m. – CHOA Monthly Board Meeting at Rec Hall C and zoom

Zoom: https://pdx.zoom.us/j/81241431582

2:30 – Welcome and Call to Order

• Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL 

2:35 Open Forum

Questions from Resident Attendees – 2 minutes maximum per person

2:45 Reports

3:00  Insurance Business

• CHOA insurance master policy
• Plumbing Inspections
• Architecture committee membership

4:30  Adjourn

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

With the current low temperatures, our gutters have been too frozen for Dave Stone to clean them. Meteorologists are forecasting rain and hopefully with warmer temperatures the gutters will thaw out. Dave should be able to get back to cleaning them. Thank you for your patience.

Dear CHOA Members,

The State of Oregon is requiring us to make some safety-related improvements to Pool F&G.  We must widen the pool deck along the sides of the pool so that there is more room to walk between the end of the lounge chairs and the pool itself, and we must install a higher fence around the pool.  We have hired contractors to accomplish all this work before pool season starts at the end of May.

The work will start very soon, possibly next week, weather permitting.  It will involve excavating the soil on both sides of the pool deck to increase the width by 3 feet, pouring new concrete, adding drainage and a low retaining wall to the sides of the pool deck, and replacing the fence with a higher fence.  Of course, the landscaping will be impacted somewhat, but we do not expect to have to take out any trees – although we will have to prune the multi-trunked magnolia that currently hangs over the pool deck.

If you have questions or concerns, please contact our property manager.