We truly appreciate your understanding as we navigate through the confusion. We’re excited to invite you to the Summer Party on Saturday, July 12, 2025. Thank you for your patience, and we genuinely hope you can join us for a wonderful time together!

Our annual Summer Party has been corrected to Saturday, July 17th instead of July 12th. We can’t wait to celebrate with you!

On Saturday, July 17th, CHOA will have our annual Summer Party. Mark your calendars and join us in the Clubhouse Dining Room and Pavilion from 4pm-7pm. Meet the CHOA Board members and many of your neighbors “new and old”.

We will have some great door prizes.  Raffle tickets will be handed out when you sign in. 

The CHOA Board looks forward to seeing you.  We are available for questions. 

Food Trucks once again will be available.

Call Mary Fieweger with any questions 503-519-4388.

Phishing attacks are on the rise and evolving every day.  Thus, it appears that some households of CHOA received an email requesting funds this week.  (See a copy of the email that was received at the end of this article)  This email was a good example of Phishing.

Signs if an email may be a scam:  (the email that was sent out follows signs of a scam)

1. Check the senders email address:  Look closely at the sender’s email address to verify its legitimacy.
2. Double-check hyperlinks: Roll over any links in the email before clicking to see where they lead.
3. Be cautious with personal information: Don’t quickly confirm personal details.
4. Look out for alarming subject lines: Words like “Urgent” or “Action Required” can be red flags.
5. Check the domain name: Be wary of public domain email addresses or unusual top-level domains.
6. Watch for generic greetings, grammar mistakes, and requests for sensitive information.
7. Be skeptical of too-good-to-be-true offers and fishy money requests.
8. Verify emails asking for personal information or containing threats or urgency.

ReportFraud.ftc.gov

Go to this website and click on the “Report Now” button to report a fraud. 

Your HOA Finances:

Rest assured that CHOA’s financials are sound and strong.  Should the HOA need funds for whatever reason they would present an assessment to be divided equally among all homeowners, not just by asking one individual to make a payment.

Phishing Email that was sent and received.

Subject line of email read – CHOA Request

“I’d like to inform you that I’m having technical difficulties paying an overdue vendor for (Program Expenses & Meetings Expenses) and have tried a few payment options at my disposal, and none has gone through yet, As part of the required payment alternatives, I would like to know if you have access to (PayPal, Venmo or Zelle) to assist us by making the payment to the vendor via those payments options appropriate for you to send, once the payment is complete you will be reimbursed promptly for handling this later today or tomorrow. your help is greatly appreciated. “

Best regards

Sandie Maki

Charbonneau Homeowners Assocation reasurer (notice misspelled words)

Agenda

Wednesday, February 12, 2025 at 2:30 p.m. – CHOA Monthly Board Meeting at Rec Hall C and zoom

Zoom: https://pdx.zoom.us/j/81241431582

2:30 – Welcome and Call to Order

• Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL 

2:35 Open Forum

Questions from Resident Attendees – 2 minutes maximum per person

2:45 Reports

3:00  Insurance Business

• CHOA insurance master policy
• Plumbing Inspections
• Architecture committee membership

4:30  Adjourn

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

With the current low temperatures, our gutters have been too frozen for Dave Stone to clean them. Meteorologists are forecasting rain and hopefully with warmer temperatures the gutters will thaw out. Dave should be able to get back to cleaning them. Thank you for your patience.

Dear CHOA Members,

The State of Oregon is requiring us to make some safety-related improvements to Pool F&G.  We must widen the pool deck along the sides of the pool so that there is more room to walk between the end of the lounge chairs and the pool itself, and we must install a higher fence around the pool.  We have hired contractors to accomplish all this work before pool season starts at the end of May.

The work will start very soon, possibly next week, weather permitting.  It will involve excavating the soil on both sides of the pool deck to increase the width by 3 feet, pouring new concrete, adding drainage and a low retaining wall to the sides of the pool deck, and replacing the fence with a higher fence.  Of course, the landscaping will be impacted somewhat, but we do not expect to have to take out any trees – although we will have to prune the multi-trunked magnolia that currently hangs over the pool deck.

If you have questions or concerns, please contact our property manager.

DRAFT Agenda

Wednesday, January 8, 2025 at 2:30 p.m. – CHOA Monthly Board Meeting at Rec Hall C and zoom

Zoom: https://pdx.zoom.us/j/89883576755

2:30 – Welcome and Call to Order

• Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL 

2:35 Open Forum

Questions from Resident Attendees – 2 minutes maximum per person

2:45 Reports

**Treasurer’s Report –Sandie Maki 

     President’s Report

     Property manager report

 3:00 Old Business  (each committee update their description and goal in the Board Operations Manual.)

• Committee Updates

Pools and Rec Hall– Judy

  Rec Hall Support

Welcome- Mary

Landscape- – Karen

Safety—Shirley and Marilyn

Architecture committee—Bob

• Gutter cleaning
• Insurance and restoration process–Judy

4:00 New Business

• Insurance Committee Report and Discussion
•  

4:30  Adjourn

Dear CHOA Members,

We are seeking individuals who are interested in serving in board positions, such as secretary, treasurer, or communications chair. Board terms begin in May and last three years.  This year, as in most, three members will be retiring from the board, as members are limited to serving two terms.

The board meets between seven and twelve times annually, with each meeting lasting about two hours. The work between meetings varies, but most members typically spend only a small number of hours each week on board-related tasks.

Serving on the board is a great opportunity to contribute your expertise and experience to help maintain and enhance the CHOA community we all value. It’s also a wonderful way to meet other members and enjoy their company.

If you’re not ready to serve on the board, we encourage you to consider volunteering for one of our committees:

• Social/Welcome/Pool & Rec Hall
• Safety
• Architecture
• Landscaping
• Finance
• Insurance

If you are interested or have any questions about board or committee positions, please don’t hesitate to reach out to me or any board member. We’d be happy to provide more details.

Thank you for your continued support and involvement in our community!

Dear CHOA Member,

The CHOA Board has started preparations to address a new requirement from our homeowners Master Policy insurance provider, State Farm.

Please be assured that this is not an emergency, and no immediate action is required from homeowners at this time. There is no need for you to contact State Farm Insurance.

Background

As you may know, insurance companies worldwide are facing challenges. To mitigate their risks and maintain affordable rates, insurers are implementing new requirements. One significant concern for homeowners associations is water damage resulting from plumbing leaks. CHOA has experienced more than its fair share of costly water damage incidents and as a result, our insurance costs went up last year.

State Farm, like many other insurers, is requiring an inspection of all homes for potential plumbing issues. The CHOA Board is in the early stages of planning how to best meet this requirement. While we do not yet have all the details, we want to keep you informed about the situation.

State Farm’s Requirements

• A licensed plumbing contractor must inspect all visible plumbing throughout each home, including appliances, fixtures, and equipment that use water. Any necessary repairs must be made, and CHOA will need to provide our agent with a copy of the plumber’s inspection report, detailing the condition of the plumbing and any completed repairs.
• Necessary repairs must be completed at the homeowner’s expense by February 15, 2026, in order to maintain CHOA’s Master Policy coverage. After repairs are made, homeowners must provide all repair receipts to CHOA’s property managers. If receipts are unavailable, homeowners should contact CHOA’s property managers and provide them with photos and receipts for parts that have been installed to document the completion of repairs.

The CHOA Board’s Response

The Board is currently working to establish a list of requirements for the plumbing contractors we will hire, as well as to formulate questions for discussions with local plumbing companies. Once we have a clear plan in place, we will communicate the next steps with you.

What We Know About Costs

• CHOA will arrange and cover the cost of the inspections for each home.
• Any necessary repairs identified during the inspection will be the responsibility of the homeowner.
• We do not anticipate needing to impose a special assessment for the inspections, although the cost to the association will depend on the negotiations with plumbing contractors.

What Should Homeowners Do Now?

• Do not arrange your own inspection.
• Do not contact State Farm.
• If you know of any reputable, licensed plumbers that you think we should consider, please let our property managers know.

The property managers (see contact information below) and I are available to answer any questions you may have.

Thank you for your attention to this matter. We will keep you updated as we move forward.

Best regards,
Randy Hitz
CHOA President