Dear CHOA Member,

The CHOA Board has started preparations to address a new requirement from our homeowners Master Policy insurance provider, State Farm.

Please be assured that this is not an emergency, and no immediate action is required from homeowners at this time. There is no need for you to contact State Farm Insurance.

Background

As you may know, insurance companies worldwide are facing challenges. To mitigate their risks and maintain affordable rates, insurers are implementing new requirements. One significant concern for homeowners associations is water damage resulting from plumbing leaks. CHOA has experienced more than its fair share of costly water damage incidents and as a result, our insurance costs went up last year.

State Farm, like many other insurers, is requiring an inspection of all homes for potential plumbing issues. The CHOA Board is in the early stages of planning how to best meet this requirement. While we do not yet have all the details, we want to keep you informed about the situation.

State Farm’s Requirements

• A licensed plumbing contractor must inspect all visible plumbing throughout each home, including appliances, fixtures, and equipment that use water. Any necessary repairs must be made, and CHOA will need to provide our agent with a copy of the plumber’s inspection report, detailing the condition of the plumbing and any completed repairs.
• Necessary repairs must be completed at the homeowner’s expense by February 15, 2026, in order to maintain CHOA’s Master Policy coverage. After repairs are made, homeowners must provide all repair receipts to CHOA’s property managers. If receipts are unavailable, homeowners should contact CHOA’s property managers and provide them with photos and receipts for parts that have been installed to document the completion of repairs.

The CHOA Board’s Response

The Board is currently working to establish a list of requirements for the plumbing contractors we will hire, as well as to formulate questions for discussions with local plumbing companies. Once we have a clear plan in place, we will communicate the next steps with you.

What We Know About Costs

• CHOA will arrange and cover the cost of the inspections for each home.
• Any necessary repairs identified during the inspection will be the responsibility of the homeowner.
• We do not anticipate needing to impose a special assessment for the inspections, although the cost to the association will depend on the negotiations with plumbing contractors.

What Should Homeowners Do Now?

• Do not arrange your own inspection.
• Do not contact State Farm.
• If you know of any reputable, licensed plumbers that you think we should consider, please let our property managers know.

The property managers (see contact information below) and I are available to answer any questions you may have.

Thank you for your attention to this matter. We will keep you updated as we move forward.

Best regards,
Randy Hitz
CHOA President

This message is from Shirley Hoem, Co-Chair of the CHOA Safety Committee

EMERGENCY

Call 911 for fire, safety or health emergency.  

NON-EMERGENCY

The picture above has phone numbers for non-emergencies.  Corporate Crime Control is the security company contracted by Charbonneau and only to be called during hours the Country Club office is closed after 5pm and before 8:30am.  Call clubhouse 503-694-2300 during office hours.

USING SMART PHONE FOR QUICKLY LOCATING NON-EMERGENCY PHONE NUMBERS

When adding non-emergency phone numbers in your i-phone use a “KEY” word like HELP or EMERGENCY inside the name.  Once added you can quickly locate non-emergency phone numbers in your phone by clicking the PHONE ICON, CONTACTS, SEARCH then type in your KEY word.  All contacts with that key word will then pop up.  Note we have included GAS EMERGENCY to call gas company if you smell gas. 

The image below is what the search found on a phone that has the non-emergency numbers added.

There are three ways to pay your CHOA monthly dues.

By Check, ACH or Bill Pay.

CHECKS-Can be mailed to CHOA’s PO Box or placed in our Dropbox on

Boones Bend Rd by Red Tee #6.

ACH-ACH ELECTRONIC FUNDS TRANSFER-Electronic debit/transaction:

Once ACH is established nothing more is needed from you. A CHOA ACH

Authorization form needs to be filled out authorizing a charge to your

account each month. Changes will be automatic. If you have not yet

signed up for ACH payment. The form is attached.

BILL PAY-You authorize your bank to pay CHOA monthly.

Inform them who to pay, how much, and when to pay.

It will then be your responsibility to inform the bank of any

changes to the payment amount. The Dues Change letter

arrives in December. You will need to let your bank know of the

new amount to pay starting in January.

This message is from CHOA’s Safety Committee led by Shirley Hoem and Marilyn Ellwood

These instructions are for IPHONE.  
For others brands or for more information, search in WIKIHOW for how to add ICE (emergency contact info) to your cell phone.

1.  How to add an emergency contact info into your iphone.

    a.  Open settings

    b.  Click on Emergency SOS

    C.  Click on EMERGENCY CONTACTS IN HEALTH and add your emergency contacts

    D.  Turn on CRASH DEDECTION.  When you fall hard your phone will ask you if you need help. Some phones may not show this option.

    E   Click on MEDICAL ID and enter all your info.

Stay safe out there.

1. The CHOA summer party will take place on July 17 in the late afternoon. We hope you all will be able to join us. (Isn’t it nice to think of a summer event on a cold and rainy autumn day!)
2. The Red Golf Course will be open all winter. People not golfing are reminded to NOT walk on the course or the cart paths. Thank you.

The next CHOA Board meeting will take place in Rec Hall C at 2:30 pm on November 13. All CHOA members are invited to attend. Opportunity for member questions and comments is provided at the beginning of the meeting.

Draft Agenda

Wednesday, November 13, 2024 at 2:30 p.m. – CHOA Monthly Board Meeting at Rec Hall C and zoom

Zoom:
https://pdx.zoom.us/j/87561337024

2:30 – Welcome and Call to Order

• Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL 

2:35 Open Forum

Questions from Resident Attendees – 2 minutes maximum per person

2:45 Reports

**Treasurer’s Report –Sandie Maki 

• Vote on operating budget for 2025

     President’s Report

     Property manager report

 3:00 Old Business

• Committee Updates

Pools and Rec Hall– Judy

  Rec Hall Support

Landscape- – Karen

Welcome- Mary

Safety—Shirley and Marilyn

Architecture committee—Bob

• Gutter cleaning
• Document Retention
• Insurance and restoration process–Judy

3:50 New Business

• Legal Seminar report

4:00  Executive Session

• Property Manager Review

4:30  Adjourn

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Cleaning of leaf gutters in CHOA will begin next week by Dave Stone and will continue until the end of January.  Dave has been instructed to hold off for a couple of weeks on cleaning gutters at homes where many leaves remain on nearby trees. 

CHOA provides one cleaning each year for every home as a way to save all homeowners on the cost.  We realize that one cleaning may not be enough for some homes.  It is the responsibility of each homeowner to pay for any additional leaf gutter cleaning they deem necessary.  Note also that Dave cannot clean gutters that have leaf guards. If you have questions or concerns, please call Steve Chinn at 503-266-5351.   

The following message is from David Olson, Lead Person for the Charbonneau Food Drive

Volunteers will be collecting donations for the Charbonneau Food Drive, in partnership
with our local Wilsonville Community Sharing, on Wednesday, October 23rd, (the fourth
Wednesday of October) from 8:30 AM to 1 PM in the CCC Activity Center.
The items most in need for the October 23, 2024 drop-off are:

• Chunky soups and chili
• Cereal and oatmeal
• Shampoo and toothbrushes
• Toilet paper
  Any form of contribution (make checks made payable to “Wilsonville Community
  Sharing”, cash or gift cards) is greatly appreciated!
  Wilsonville Community Sharing sends out a big “thank you” to all of you for making the
  first nine months of 2024 so successful, with 5,342 pounds of food/toiletries and
  $14,940 being donated to help local families in need!
  Thank you for your kind generosity

Given the 40 degree nighttime temperature and the amount of work it takes for the heaters to heat the pools all day, we are turning off the heaters on Friday Oct 11, 2025 for both Pool “A” and “F/G”.

We had an amazing Summer, see you next year!

It has been decided to keep both Pool A and F/G open for 10 more days until the rain comes. 

Pool closing date would now be the end of day on Oct 10^th.

If the temperatures should drop unexpectedly, we would have to close earlier for the season.

Enjoy!

Sincerely, your Pool Committee