June 12, 2019

President Jan Landis called the meeting to order at 10:01 a.m. and welcomed guests.
Members present: Jan Landis, Karen Siegel, Janet McGarrigle, Packard Phillips, Ron Reiter,
Sandie Maki, Randy Hitz, and Steve Chinn.
Absent: Barry Hendrix, Doug Parker, Robin Shultz

Guests: Alicia Tomasi
10:00 AM – Welcome and Call to Order
• Minutes from April Meeting Approval. Action: Approved with corrections.
• Treasurer’s Report: – approved.
10:15 AM – Old Business
• Rec Hall C Kitchen Open House on June 15th. Janet will have cookies, a veggie
platter and cider available. Rug cleaners coming in today. Jan will check to be sure
restrooms are clean.
• Fees for Hall use. Tabled until next meeting.
• All Online Forms – Website update. If people have landscape concerns regarding the
golf course trees, they should report them to the club. They should get a form from
the Proshop
• Painting update: The treasurer will send a paint trust summary to the board prior to
each meeting.
• Process for informing for next painting. Some people did not get notification about
the painting and how to choose colors. We need a better process to ensure that all
people are notified well in advance. Jan suggested notifying people a year in
advance of painting.
• Parking on Fairway. Jan is in communication with the city and she shared a list of
requests. Per a letter from the city. We discovered recently that we have authority to
issue fines for misuse of guest parking but not street parking. The city has to do that.
Now that we know we have the authority to issue parking fines we need to reinstate
the guest parking policy.
• Speed limits on Fairway and Boones Bend: Jan said that next week there will be a
speed reader on Fairway. It will be there for one week and then will go to Boones
Bend. After that the city will be able to address the speed issue.
• Gutters. The cleaner can and will start in November.
10:30 AM – New Business
• Reserve Study: Three options for paying for the reserve study updates were presented.
Packard moved and Janet seconded to accept Option #1: Reserve Study Update with
No Site Inspection (3 Year Price Guarantee) $999 per year. Consultant will update the
reserve study in years 2020, 2021 and 2022 based on information provided by Client
plus known cost, inflation rate and rate of return changes. Future year updates will be
billed at the time of service. Motion passed unanimously.
• Addition to rec Hall agreement: Jan will resend to board members the agreements she
received from other HOAs. This subject will be added to the July Agenda
• Neighborhood Watch. Jan reported that there was a scam in the neighborhood and
suggested a Neighborhood watch. She has information about a person who can do
trainings.
• Internet in the Hall. Steve reported rates from Comcast and Centurytel. Steve
suggested that the best option might be a Verison Jetpack. The board chose not to
pursue internet at this time. The projected usage of the Hall does not justify the cost.
Executive Session. At 11:05 the board voted to go into executive session. Packard moved and
Ron seconded.
Adjourned from Executive session at 11:40 AM

Open Forum
No guests were present at the time of this agenda item.

Meeting was adjourned at 12: p.m.