February 12, 2020

Charbonneau Homeowners Association Board Meeting
Minutes,February 12, 2020 Draft
Board Members present:
Jan Landis Karen Siegel, Packard Phillips, Doug Parker, Sandie Maki, Ron Reiter, Janet
McGarrigle and Steve Chinn, Property Manager.
AdHoc Members: Robin Shultz, Roger McGarrigle
Absent: Randy Hitz, Barry Hendrix
Guests: Alicia Tomasi,
Call to order 10:00 AM

Minutes from January Meeting were approved.
Treasurer’s Report –
Sandie referred to the Treasurer’s report she had previously sent to Board members. Ann is
now using Quickbooks for accounting and reporting. There are some residents who are $10
short in their HOA dues because of the recent monthly rate increase but confident that will be
corrected soon.
Sandie referred to the items budgeted for 2020 in Reserves that can be addressed this year.
Steve said the Reserve budget is a guideline so if we do not have any required repairs we don’t
have to make the expenditures.
OLD BUSINESS

Robyn asked whether the speed limit on Fairway should be on the agenda. Jan indicated there
was nothing new to add. We are leaving it on the agenda for further discussion if needed. Jan
indicated she felt the signs are helping.
Additions to Rec Hall rental agreement – Doug stated he had no further information on
the Agreement at this time. He is continuing to review the insurance requirements.
Range use of Pool – Sandi said there is no update on the Range use of Pool
January Holiday Party – Report on event – Planning for next year
Jan asked if we had any suggestions for next year’s event. Karen suggested we have some
type of introduction or presentation at the beginning of the party. Janet said that the topic of the
security system came up and suggested we discuss it again. Steve said that Stephen Russell
told him that he could not document any other association in Oregon or Washington that
provides that type of service. There was discussion concerning our contract with Wilsonville
Lock & Security and it was suggested we add this discussion to the agenda at our Annual
Meeting.
The next Winter meeting is scheduled for January 23, 2021 at 5:00 p.m. Board members should
be present at 4:00 for set up. It was suggested that we call it Winter Happy Hour next year but
continue to keep it as BYOB and hors d’oeuvres.
Bathroom Remodel
Roger reported that he has evaluated the three bids received. Portland Metro Painting
submitted the lowest bid at $3,200 but, after a thorough review with Roger, revised it to
$4,450. Baillie’s proposal was not complete at $5,850 and Hassle Free submitted a bid
of 9,480 with a reductive item of $1,480. Hassle Free was the only bidder who
addressed each item in the RFP. Steve felt that the $8,000 bid was too high for the
work being requested.
After considerable discussion, the three bids received will be rejected. Roger will
amend the scope of work for the RFP with the changes recommended by the Board and
will reissue a new call for bids.

NEW BUSINESS
How to obtain email address for CHOAonline Post
Jan stated that residents are saying they are not getting the CHOAonline Post. It has
been suggested that Ann include a request for email addresses of those who want to
receive the posts in her mailing for the Annual meeting which will be April 27 at 7:00
p.m.
Annual Meeting
Jan suggested we add three topics to the agenda – Safety of our Streets, the Paint
Trust and the Security System. Doug suggested we add discussion on Rules for renting
Rec Hall C. Karen suggested that we have sign-up sheets available at the Annual
meeting for volunteers who wish to participate with the Board on these items.
There was discussion about having a special CHOA meeting in July to discuss the Paint
Trust, the Security System, Rec Hall C rental, and Street Safety.
Process for retention of files – Steve said he would research this further.

Emergency Prep Committee – Eric Hoem could not be present to report.