Annual Meeting Minutes April 22, 2024
CHOA Annual Meeting Minutes
April 22, 2024
Board members present: Randy Hitz, Bob Bush, Robin Schultz, Karen Siegel, Packard Phillips, Shirley Hoem, Marilyn Ellwood, Mary Fieweger, Sandie Maki.
Property Manager: Steve Chinn
~50 homeowners in attendance
Meeting called to order at 6:33 by Randy
Asked past board members to stand
Introduced current board members, and a special thanks to Packard Phillips who is coming off the board this year. Randy presented Pack a special gift. Also introduced the 4 vendors to CHOA
Randy read the IRS resolution in full.
Committee reports:
Treasurer’s report – No excess to reserves in 2023
Architecture report
Bob Bush discussed projects complete in 2023
Painting is started in Area A this year
Welcoming report – Mary Fieweger
Mary discussed her process which includes scrumptious homemade bread
Emergency Preparedness Marilyn Ellwood
Discussion about the CHOA process and the great shakeout. CCC also has a process
CHOA needs Neighborhood Captains
Neighborhood Watch – Shirley Hoem
New to our area this year. Going already in Arbor Lake, Edgewater Estates
Refrigerator Magnets available from Shirley with phone numbers
Take the information from the magnet and put it in your cell phone
Looking for more Block Captains.
Rec Hall C and Pools – Pack and Steve
Repairs: a number of repairs were completed
Fences: We have started redoing the fences around the pools
All decks have been coated
New blinds and refinished furniture in Rec Hall C
UV/Ozone purification
Landscaping – Karen Siegel
Major repairs
Landscape improvement and maintenance
New controllers, self-flushing filters 2 this year, 2 next year
Improvement around A pool, Entrance areas
Slow down signs added to Fairway and Boones Bend
Question regarding French Prairie lanes
Added Meeting Owl for Zoom meetings
All board meeting are now hybrid meetings
Dropbox – All Board documents are now in dropbox
Bylaws were updated in March 2024
Started a process in 2023 for Evaluation of the Property Manager
Self-Evaluation and Board Review
Election results are in.
Robin Shultz re-elected for 3 years
Bob Bush re-elected for 3 years
Judy Giers – new to CHOA – elected for 3 years
Questions:
Discuss regarding Potholes. Randy is putting this on the next board meeting on this topic.
Question regarding guest parking – will reline the guest parking.
Need to get the number to call and who to bug in Wilsonville
Question from homeowner regarding insurance and intermediaries and contractors.
Question on Bark Dust.
Not doing extensive Bark Dust this year. Using the money saved on other projects as noted in the report.
Question regarding gutter cleaning. Current vendor is 1/3 of other contractor’s prices. Need to review schedule
Question regarding deductible,
Jay Puppo from State Farm discussed this. Last year, for every dollar of insurance billed, State Farm paid out $1.26 in claims. Most of the claims were for water damage. By raising the deductible to $25K, many smaller claims would not hit State Farm Insurance but would remain with homeowner’s insurance. When single homeowners make a claim, small claims would only affect their future insurance rates.
By raising the deductible on HOA insurance from $10K to $25K, the HOA was able keep individual homeowner’s costs from jumping by $290 to going up just by $70. Homeowners will need to adjust their HO-6 insurance levels to cover this.
Jay discussed TING (electrical monitor). State Farm is looking at Water monitoring, but current technology is $2K per house – not cost effective.
Mary discussed contractor parking on Fairway and the concerns for safe passage especially for a firetruck in an emergency. Discussion regarding
Door Prizes
Randy adjourned the annual meeting at 7:50pm
Short Board meeting, after general meeting, April 22, 2022
Randy calls to order at 8:10
Randy elected President unanimously
Bob elected Secretary unanimously
Sandie Maki Treasurer unanimously
Schedule
Randy proposed meeting every other month. This included board meetings every other month, on the second Wednesday of each month starting in July, with a board meeting in May on May 15 (3rd Wednesday). Bob moved, Shirley seconded. Motion passed unanimously.
Agenda for the next board meeting (May 15) to include a debrief of annual meeting and points above.
Meeting adjourned at 8:20pm