February 12th Board Agenda – When 10:00 am at Rec Hall 8298 SW Lafayette

8298 SW Lafayette

10:00AM – Welcome and Call to Order

Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from January Meeting Approval –ALL

**Treasurer’s Report –Sandie Maki

10:15 AM Open Forum

10:30 AM Old Business

Additions to Rec Hall agreement- Doug to add Insurance requirement to form
Range use of Pool – Response from Range – Sandie (given information on insurance from Jay Puppo)
Report from Rec Hall Bidding on January 16^th – Roger McGarrigle
January Holiday Party – Report on event – Planning for next year

New Business

How to obtain email address for CHOAonline Post
- Ann can send out request in Annual Meeting Agenda Notice
Process for retention of files – Ann? Thumb Drive? Firesafe filing cabinet? Info from Regenesis-Steve
Report from Eric on Emergency Prep Committee??
Other items from the Floor– All
Do we have a Quorum for March – Ron, Jan, Karen gone

To keep for further discussion

Process for informing for next painting – paint chips available, etc.
- Send out information 1 year in advance
- Have Database and Chips on the Rec Hall bulletin board
- Ann to send a note to new owners about paint color change
Reserve Study Painting Account/New software options – Where are we with this topic?
Safety of streets – Where are we?

Change with Gutter cleaning – any new calls – Should we keep this time next year?

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report