November 13th at 10:00 am Board Meeting Agenda

2019 November CHOA Monthly Meeting

Wednesday – 11/13/19 10:00 AM

 

10:00AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from October Meeting Approval –ALL

**Treasurer’s Report –Sandie Maki

 

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

 

Old Business

  • Additions to Rec Hall agreement- All – Was sent to everyone for review by email on 10/14
  • Chimneys and Brick Walls– Report from Steve/Ron – Letter sent??
  • Report on efforts to address street safety –Jan

10:30 am – New Business

  • Other items from the Floor– All
  • October Shakeout – Eric Report – 10 minutes
  • 2020 Budget planning – Sandi
  • Pool A & B –Color Report?
  • ACHPayment for Dues – Email was sent out on 11/5 – All
  • Range use of Pool – Need to vote on this – Sandie

 

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options? Report from Reserve study Committee- Doug and Packard – Will be given in December
  • Finishing of Rec Hall Bathroom –review bids, select committee to manage this- – Committee Report – Roger McGarrigle – Possible Bid Solicitation consideration – Feedback needs to be given to Roger for vote in January

 

 

*Executive Session (as needed) –* Need to vote to move to executive meeting

October 9th at 6:00 pm Board Meeting Agenda

2019 October CHOA Monthly Meeting

Wednesday – 10/9/2019 – 6:00 pm

6:00 PM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from September Meeting Approval –ALL

**Treasurer’s Report –Sandie Maki

 

6:15 PM – Special Guest from Wilsonville – Patty Nelson

  • Speed of cars on Fairway/Boones Bend-review of feedback to Slow Down signs
    • What can we do about Speed and Parking problems?
    • See Michael Carr’s answers to some questions below in Green – see attached 

Old Business

  • Additions to Rec Hall agreement- Doug and Randy
  • Neighborhood Watch – Report from September 21st Meeting –Jan (with handouts)
  • Finishing of Rec Hall Bathroom –review bids, select committee to manage this- – Committee Report – Roger McGarrigle – Possible Bid Solicitation consideration
  • Chimneys and Brick Walls– Report from Steve/Ron

7:00 PM – New Business

  • Other items from the Floor– All
  • Emergency Preparedness – Eric Report – 10 minutes
  • 2020 Budget planning – Sandi

7:30 PM – Open Forum

  • Questions from Resident Attendees
  • Questions from “Ask the Board”

 

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options? Report from Reserve study Committee- Doug and Packard

 

*Executive Session (as needed) –* Need to vote to move to executive meeting

CHOA to participate in the Great Shakeout Drill Thursday October 17th

On Thursday, 10/17, at 10:17AM, CHOA and all of Charbonneau will be participating in the Great Oregon ShakeOut drill!  Why is it important to do a Drop, Cover, and Hold On drill? The Oregon Office of Emergency Management reminds us: “To react quickly you must practice often. You may only have seconds to protect yourself in an earthquake, before strong shaking knocks you down–or drops something on you. Practicing helps you be ready to respond.

Homeowner Associations participating in the drill will hand out free raffle tickets to residents taking part! Each HOA will have prizes to award!   REMEMBER: In any disaster, your most immediate source of help are the people living around you!   Additional information is available in the clubhouse.

Your CHOA Emergency Preparedness Team will be bringing around materials for our participation and we hope EVERYONE will be involved!

 

 

September 21st 10:00 am Neighborhood watch training

Officer Sara McClurg will present information and training on how to set up a Neighborhood watch with your closest neighbors (ideally 5 residents)

When: Saturday September 21st at 10:00 am – 11:30 am

Where: Rec Hall C on Lafaeyette

Please talk with your neighbors and plan to attend as a group.

We will need to confirm who will be attending so that Sara can bring the right amount of training materials.

Please let us know in the comments if you plan to attend

I sent email reminders to all of those who committed to come.  There is room for more

 

This will be a 90 minute presentation where you will learn how to set up a phone tree and email group to notify your neighbors of any suspicious activities.  This is a good way to get to know your neighbors better.

 

 

Garron Grounds annual pruning will start soon

Please note that the The Fall/Winter prune will begin in September and continue into October.

The pruning will include clearing of ornamental flowers that are spent, removal of spent and unsightly foliage of hostas, ferns, and daylilies.  Hedges and arborvitaes will be topped and shaped.  Plant growth that blocks views from windows will be lowered.  Roses, topiaries and owner-planted perennials and espaliers WILL NOT be pruned nor will ornamental grasses. 

We will clear sidewalks (including cart paths), entries, driveways, and parking, of any overgrowth according to approved clearances.

If you have plants that you do not want pruned please place a blue tape around those plants.  If you do not want any pruning done, please contact Steve Chinn at schinno@gmail.com or  503-682-0234 to request to be placed on the Do Not Prune list.

September 11 at 10:00 am Board Meeting Agenda

2019 September CHOA Monthly Meeting

Wednesday – 9/11/2019 – 10:00 am 

 

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from August Meeting Approval –ALL

**Treasurer’s Report: Water Bill update –Sandie Maki

 

10:15 AM – Old Business

  • Speed of cars on Fairway/Boones Bend-review of feedback to Slow Down signs/ plan for City of Wilsonville visitor at our October meeting- All
    • Lots of response to the Post – from wanting to reduce speed, to ordering more signs (see new business), to speed bumps
  • Parking on Fairway update- plan questions for City of Wilsonville visitor– All
  • Additions to Rec Hall agreement- Doug and Randy
  • Neighborhood Watch – Training to be held September 21st
  • Finishing of Rec Hall Bathroom –review bids, select committee to manage this- New bid – Consider a Committee to decide?

11:00 AM – New Business

  • Feeding of wildlife-feedback on Post- Jan
  • Other items from the Floor– All
  • Chimneys and Brick Walls– Steve/Ron
  • Request to keep the Pool open past the 16th– Steve/Jan
  • Request for more signs-Missing Signs – Down to 1 on Fairway and 3 on Boones Bend
  • 2020 Budget planning – Sandi
  • Disaster Preparedness information – October 17th – Great American Shakeout

11:30 AM – Open Forum

  • Questions from Resident Attendees
  • Questions from “Ask the Board”

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options? Report from Reserve study Committee- Doug and Packard

Reminder- September is Emergency Preparedness Month


Please don’t throw away your copy of the September Boones Ferry Messenger from the City of Wilsonville.  All of page 5 contains important information from FEMA and other sources about getting your home ready for an emergency.  Everything in those articles complements what your own CHOA Emergency Preparedness Team is developing to help in the event of an emergency that leaves Charbonneau isolated for a day or more.  Doing some preparation will ready us for the state-wide practice drill, The Great Oregon Shakeout, which takes place October 17, 2019, at 10-17 in the morning.  Let’s all “be prepared.”    

Come and celebrate 30 years of Service with Jay Puppo 9/6 On CCC Garden Terrace

You may have seen this in your mail. 

Jay Puppo will celebrate 30 years of service as your State Farm Insurance agent Friday September 6th. 

 

To do this he has invited all residents of Charbonneau

 

……And he is going to celebrate with                      Ice Cream, Wine and Cheese.

 

 

When: Friday 9/6 from 4:00 pm to 7:00 pm.

Where: Weather permitting this event will be on the Garden Terrace outside of the Country Club.

 

 Please RSVP by August 30th, by Phone  503-582-8181

I’m definitely coming – hope to see you there

Reminder- Feeding of Wild birds or animals except Hummingbirds is Prohibited in CHOA

As you know, we have seen an increase in the number of wild animals in Charbonneau- there have been recent reports and sightings of a Cougar, Coyotes, Skunks, Racoons, Rats and Mice.

In order to try to stem this trend, we want to help eliminate as much of their food sources as possible.  Therefore, we are asking that each CHOA neighbor refrain from feeding any animals and/or birds anywhere in CHOA or around your home except for Hummingbirds.  This includes inside your courtyard also.

In addition, please feed your pets indoors only and don’t leave them unsupervised outside.

Thanks in advance for your help here to make CHOA a safer neighborhood.

August 14th CHOA Board Meeting Agenda

Here is the agenda for the CHOA Monthly Board meeting for Wednesday, August 14th at 10:00 am in Rec Hall C:

 10:00 AM – Welcome and Call to Order

  • Note for guests: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from July Meeting Approval –ALL

**Treasurer’s Report:  –Sandie Maki

10:15 AM – Old Business

  • Speed of cars on Fairway -update on speed check equipment- Robin report
  • Parking on Fairway update –Robin report
  • Reserve Study Painting Account/New software options? Report from Reserve study Committee- Doug and Packard-
  • Additions to Rec Hall agreement- Doug and Randy
  • Neighborhood Watch – Training to be held September 21st
  • Guest Parking – Randy

10:45 AM – New Business

  • Painting Trust – All – Be sure to look at “A” neighborhood house paint as you walk or drive around CHOA, you can see that area on the Map on the website
  • Golf course bathrooms – Karen to check with Garrons to see if they pay for their use
  • Finishing of Rec Hall Bathroom – Steve to provide update
  • Window that was part of Bathroom solution? –Steve to provide update
  • Feeding of wildlife- Changes needed to Bylaws? All
  • CCC looking for 3 new Board members- Anyone interested? All

11:30 AM – Open Forum

  • Questions from Resident Attendees
  • Questions from “Ask the Board”

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report