CHOA Board Meeting, Wednesday, May 12 at 10:00 am Agenda

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Wednesday May 12thth 10:00 am CHOA Monthly Board Meeting

 https://us02web.zoom.us/j/83992584449

Meeting ID: 839 9258 4449

One tap mobile:  +16699006833,,83992584449#

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL  

**Treasurer’s Report –Sandie Maki

10:15 Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:30 Old Business

  • Alarm systems across CHOA- update – Barry and Ken
  • Website support– Robin
  • Villager articles- Anybody have ideas for July issue– All
  • Changes needed to CCRs- Randy
  • Investment Policy/Financial Advisor– Sandie
  • Emergency Preparedness- Mike
  • Committee Updates-
    • Pools- Packard and Ken
    • Rec Hall C- Packard
    • Landscape- – Karen
    • Welcome- Janet

11:30 New Business

  • Restroom landscaping by Red 5/6- Karen

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

CHOA Annual Meeting Vote Summary

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As you know, due to the COVID virus, the CHOA Annual Meeting was replaced this year with a Vote by Mail of the members.  The votes were turned in by April 20h and counted shortly thereafter.  The Board then held a follow-up meeting on April 26th (which is normally held right after the Annual Meeting) to Accept the members votes and plan Board assignments for the next year.

Here are the actions/summary of that meeting:

  1. Review and Accept Vote on the Minutes for last year’s Annual Meeting- Approved
  2. Review and Accept Vote of Resolution for IRS- Approved
  3. Review and Accept Vote for Renewing Board members- Packard Phillips and Robin Schultz –Approved
  4. Annually, the Board makes assignments for Leadership and Committees. At this session, it was agreed to the following assignments:
  • Barry Hendrix- Chair and Architecture
  • Randy Hitz- Vice Chair and Secretary
  • Janet McGarrigle- Welcoming
  • Sandie Maki- Finance
  • Karen Siegel- Landscaping
  • Packard Phillips and Ken Gregson- Pools and Rec Hall C
  • Robin Shultz- Communications
  • Paul Sundstrom- to be assigned in the near future

The Board looks forward to working with all neighbors to continue to make Charbonneau and CHOA a great place to live!

Reminder- Annual Meeting Results Board Meeting via Zoom, Monday, April 26th at 7:00 PM

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Please note that we will be holding our Annual Meeting Results Board Meeting on Monday, April 26th at 7:00 PM

Join Zoom Meeting- https://us02web.zoom.us/j/89585569643

Meeting ID: 895 8556 9643

One tap mobile +16699006833,,89585569643#

AGENDA

  1. Review results of Vote on the Annual Meeting Minutes from 2020
  2. Review results of Vote on IRS Resolution
  3. Review results of Vote on Board Members
  4. Finalize Board Member Committee assignments
  5. Finalize Board Meetings schedule for next 12 months
  6. Any other items for the Good of the Order.

We will Post the Results of the Votes shortly after this meeting.

Annual Meeting Results Board Meeting via Zoom, Monday, April 26th at 7:00 PM

Written by

Please note that we will be holding our Annual Meeting Results Board Meeting on Monday, April 26th at 7:00 PM

Join Zoom Meeting- https://us02web.zoom.us/j/89585569643

Meeting ID: 895 8556 9643

One tap mobile +16699006833,,89585569643#

AGENDA

  1. Review results of Vote on the Annual Meeting Minutes from 2020
  2. Review results of Vote on IRS Resolution
  3. Review results of Vote on Board Members
  4. Finalize Board Member Committee assignments
  5. Finalize Board Meetings schedule for next 12 months
  6. Any other items for the Good of the Order.

We will Post the Results of the Votes shortly after this meeting.

Pool A to Open Saturday, May 1st

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Please note that due to the forecast for improved weather, we will be opening Pool A on Saturday, May 1st this year.  The other Pools are planned to be Open on Saturday, May 29th (Memorial Day Weekend) as in past years.  Enjoy!”

CHOA Board Meeting Wednesday, April 14th at 10:00 am via Zoom

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Wednesday April 14th 10:00 am CHOA Monthly Board Meeting

 Join Zoom Meeting:  https://us02web.zoom.us/j/82007228092

Meeting ID: 820 0722 8092

One tap mobile:  +12532158782,,82007228092#

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL  

**Treasurer’s Report –Sandie Maki

10:15 Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:30 Old Business

  • New Board Member- Paul Sundstom- Introductions and Vote- Barry
  • Alarm systems across CHOA- update – Barry and Ken
  • Website support– Robin
  • Villager articles- Anybody have ideas for June issue– All
  • Annual Meeting- April 26th at 7:00 PM – Barry/Sandie
  • Changes needed to CCRs- Randy
  • Investment Policy/Financial Advisor– Sandie
  • Emergency Preparedness- Mike
  • Committee Updates-
    • Pools- Packard and Ken
    • Rec Hall C- Packard
    • Landscape- – Karen
    • Welcome- Janet

11:30 New Business

Golf side decks and patios- Janet

 

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

CHOA Emergency Preparedness Team changes Leadership

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As most of you know, Eric Hoem has been the Team Leader for the CHOA Emergency Preparedness Committee for the last several years.  He has provided great leadership in this role and will be greatly missed.  Mike Tewell has agreed to fill the role of Team Leader for this Committee while we search for a permanent replacement.

Thanks Eric for your service and Mike for stepping into the important role on an interim basis.

An updated Emergency Committee is listed below:

[gview file=”https://choaonline.org/wp-content/uploads/2021/03/CHOA-Emergency-Preparedness-Team-Mar-2021.docx”]

Reminder- Food Truck, Saturday, February 27th at Noon to 3:00

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Please note that due to the bad weather on the 13th, the next Food Truck in CHOA will be Saturday, February 27th at Noon to 3:00 pm.

Truck will be Retrolicious.  Please see menu below but note that it does change some from time to time.

This Truck will be the same location as before- on Boones Bend by Red 6 Tee Box.

Hope to see you there!

Storm Cleanup

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Thankfully the winter storm is over and the power is now back on in Charbonneau.  As most of you are aware, CHOA and all of Charbonneau has suffered major damage to its trees.  Now the clean up begins.  CHOA has been working on cleanup since Saturday morning.  The folks at Garron’s have done a great job getting areas cleaned up in short time.  The first priority was to get all of the streets cleared which has been completed.  Second priority is sidewalks and other walkways which are mostly done.

We should be finished with the initial clean-up by Wednesday, then all we will have left is the tree’s that need to be cut down.  We have a bucket truck and crew coming in this weekend to remove all the snags (loose branches which could fall and hurt someone) on the street side and take down the trees that are on the front side of houses.  So be careful driving!

Thanks for your patience as we continue the process of getting CHOA back to normal.

If you have any questions, please connect with Steve Chinn – 503-312-0947 or schinno@gmail.com.

Rescheduled- Food Truck, Saturday, February 27th at Noon to 3:00

Written by

Please note that due to the bad weather on the 13th, the next Food Truck in CHOA will be Saturday, February 27th at Noon to 3:00 pm.

Truck will be Retrolicious.  Please see menu below but note that it does change some from time to time.

This Truck will be the same location as before- on Boones Bend by Red 6 Tee Box.

Hope to see you there!