CHOA BOARD MEETING MAY 10 – TIME CHANGE!!

AGENDA

Wednesday May 10 at 3:00pm – CHOA Monthly Board Meeting at Rec Hall C

3:00 – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL 

**Treasurer’s Report –Sandie Maki

President’s Report: 

Vote to approve board positions.

3:10 Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

3:20 Old Business

  • Updates from the property manager
    • Scope of work for painting
    • Shelves in the Rec Hall C storage room
    • Covering holes in wall of Rec Hall C
    • Bids for tree cutting
    • “Slow down” signs
    • Bylaws update
    • Refinishing leather furniture
    • Insurance post
    • Insurance payment
  • Annual Meeting minutes and debrief
  • Summer Party–Mary
  • Proposed meeting schedule for 2023-2024– Randy
  • Committee Updates-
    • Pools/Bathrooms- Packard :  Opening of pools
    • Rec Hall C- Packard:  “spiff up on Rec Hall C
    • Landscape- Karen
    • Welcome- Mary
    • Neighborhood Watch—Shirley
    • Emergency Preparedness—Marilyn Ellwood
    • Architecture committee–Bob

4:15 New Business 

  • Committee reporting process.
  • New board member bios to post on the website.
  • Power washing around mailboxes.

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

ALERT!!

We have multiple reports of a red Toyota 4runner with Washington plates and a male with a red hat and black coat going door to door stating he was sent by your HOA to work on your ductwork. He is asking to enter the home. This person is not endorsed by any HOA and has been asked to leave. He was met by police earlier today but is unfortunately back. We have again contacted the police. If you have an interaction or if this person tries to talk to you enter your home call 911.

CHOA Annual Meeting is 7:00-8:00pm Monday, April 24th in the Activity Center

The CHOA Board of Directors will hold our Annual Membership Meeting, Monday, April 24th at 7:00 -8:00 pm in the Activity Center -32050 SW Charbonneau Drive- in the Lewis & Clark Room. The Lewis and Clark Room is on the 2nd floor and there are stairs and an elevator to get there.

2023 Annual Meeting Agenda

  • Welcome and Call to Order
  • Introduction of Board Members
  • Minutes from 2022 Annual Meeting (Motion to approve)
  • Financial Report (Motion to approve)
  • Committee Reports
  • What we plan to work on this year
    • Board Goals
  • Election results: Board members for 2023
  • Homeowners Open Forum
  • Door Prizes
  • Adjournment

This is a great opportunity for homeowners to meet each other and ask questions of the Board. We will also have raffle tickets available for some great prizes and fun.

At ~8:00 -pm there will be the regular Board meeting that you are welcome to attend as a Guest.

ODOT here to discuss tolling Friday, April 14th at 10:00 am in the Event Center

Please see the message below from CCC Board President:

“Good morning HOA Presidents

On April 14th at 10:00 Oregon Department of Transportation (ODOT) officials will be here in the Event Center(old clubhouse) to make a presentation on tolling.  There will also be a question, and answer period following the presentation.  This meeting is being sponsored by our legislators, Representative Courtney Neron and Senator Aaron Woods, who will both be there as well to update us on legislation that affects HOAs and they will be available for questions and answers as well.

This is an opportunity for ODOT and our elected officials to hear the concerns Charbonneau residents have about tolling in general, tolling on the Boone Bridge specifically, ask questions/make statements about the new traffic alignment on the I-5 on ramp, which has already resulted in numerous accidents,  get legislative updates, and express your concerns about some of the bills.

Please forward this to residents of your respective HOAs.  All Charbonneau residents are encouraged and welcome to attend and a packed house would be wonderful! A large attendance would also demonstrate the depth of our concerns.

Thank you,

Gary

CHOA Board meeting Wednesday, April 12th at 10:00 am Rec Hall C

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL 

**Treasurer’s Report –Sandie Maki

10:10 Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:20 Old Business

  • Updates from the property manager- Steve
    • Scope of work for painting
    • Follow up with residents regarding birdfeeders
    • Shelves in the Rec Hall C storage room
    • Bids for cutting tree
    • “Slow down” signs
    • Bylaws update needed
  • Annual Meeting- finalize details- Randy
    • Questions and answers
    • Finalize PowerPoint
  • Summer event- Finalize details- Janet
  • Solar Energy update- Bob
  • Proposed meeting schedule for 2023-2024 Randy
  • Committee Updates-
    • Pools/Bathrooms- Packard and Ken
    • Rec Hall C- Packard
    • Landscape- Karen
    • Welcome- Janet

11:00 New Business 

  • Property Insurance 

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Wednesday March 8th at 10:00 AM- CHOA Monthly Board Meeting at Rec Hall C

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL 

**Treasurer’s Report –Sandie Maki

10:10 Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:20 Old Business

  • Annual Meeting- finalize details-Sandie/Barry
  • Solar Energy update- Bob
  • Committee Updates-
    • Pools/Bathrooms- Packard and Ken
    • Rec Hall C- Packard
    • Landscape- Karen
    • Welcome- Janet

11:00 New Business 

  • Anything else?

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Car Prowlers in Charbonneau!

Charbonneau Residents,

We have received notice from several residents that there were car prowlers active in Charbonneau in the very early hours today on Arbor Lake Drive and Country Club Estates (Armitage and Molalla Bend). They were also active in Wilsonville and reports indicated they drove a blue Kia Optima. If you have a Nextdoor account you can click here to see ring camera footage https://nextdoor.com/p/zhxXpbzh723h?utm_source=share&extras=MzE0OTkyNjE%3D

Please keep an eye out and call the police if you see anything suspicious, and spread the word that we should all be vigilant. Please, lock your cars, leave no valuables in them, and be sure your garage door is closed and any outside door is securely locked.

Be Safe!

Jim Meierotto

General Manager

New Date for Summer Party

Please save August 12th (NOT August 5th) as our new date for our summer party. Our party will still be held in the outdoor Pavillion. Details for our gathering will be posted on our CHOA website as the event becomes closer. Thank you!

Wednesday February 8th at 10:00 AM- CHOA Monthly Board Meeting at Rec Hall C

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL 

**Treasurer’s Report –Sandie Maki

10:10 Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:20 Old Business

  • Follow-up on Goals-Barry
  • Summer event- Janet
  • CCC-HOAs meeting summary- Barry
  • Emergency Prep/Safety meeting summary- Barry
  • Solar Energy update- Bob
  • Committee Updates-
    • Pools/Bathrooms- Packard and Ken
    • Rec Hall C- Packard
    • Landscape- Karen
    • Welcome- Janet

11:00 New Business 

  • Annual Meeting Prep- Barry
  • Anything else?

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Policy regarding feeding of wildlife in CHOA

Please be aware that we have received complaints from homeowners in regard to seeing rats and other rodents in their yards and inside their homes. One of the leading causes is feeding of birds. The policy that outlines CHOA’s feeding of wildlife can be found in the Information Directory, Page 29. As of June 1, 2022, the Charbonneau Country Club has also adopted a similar policy in regard to prohibiting the feeding of wildlife. Please contact Steve Chinn at (503)682-0234 with any questions. Thank you.