September 11 at 10:00 am Board Meeting Agenda

2019 September CHOA Monthly Meeting

Wednesday – 9/11/2019 – 10:00 am 

 

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from August Meeting Approval –ALL

**Treasurer’s Report: Water Bill update –Sandie Maki

 

10:15 AM – Old Business

  • Speed of cars on Fairway/Boones Bend-review of feedback to Slow Down signs/ plan for City of Wilsonville visitor at our October meeting- All
    • Lots of response to the Post – from wanting to reduce speed, to ordering more signs (see new business), to speed bumps
  • Parking on Fairway update- plan questions for City of Wilsonville visitor– All
  • Additions to Rec Hall agreement- Doug and Randy
  • Neighborhood Watch – Training to be held September 21st
  • Finishing of Rec Hall Bathroom –review bids, select committee to manage this- New bid – Consider a Committee to decide?

11:00 AM – New Business

  • Feeding of wildlife-feedback on Post- Jan
  • Other items from the Floor– All
  • Chimneys and Brick Walls– Steve/Ron
  • Request to keep the Pool open past the 16th– Steve/Jan
  • Request for more signs-Missing Signs – Down to 1 on Fairway and 3 on Boones Bend
  • 2020 Budget planning – Sandi
  • Disaster Preparedness information – October 17th – Great American Shakeout

11:30 AM – Open Forum

  • Questions from Resident Attendees
  • Questions from “Ask the Board”

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options? Report from Reserve study Committee- Doug and Packard

Slow Down signs on Boones Bend and Fairway Dr

Slow Down Signs for two of our busiest streets.

In CHOA we have two roads that are used more frequently than other roads; Fairway Dr and Boones Bend.  These roads are used by residents, contractors and guests.  In addition to vehicle traffic, most of our roads are used by residents as walking and biking paths. 

For some time CHOA has been concerned with the legal speed of 25 mph.   25mph is too fast when cars are parked illegally, contractors are parked while unloading, and there are walkers or bikers too.

In July CHOA did a speed study on Fairway Dr. The result, almost all drivers were traveling at 25 mph or lower.

 We are asking CHOA residents to drive at a speed closer to 15-20 mph.  We ask walkers and bikers to take responsibility for their own safety by staying close to the side of the street.

We are working with the city to monitor the speed and possible solutions to protect the safety of all of our residents.

August 14th CHOA Board Meeting Agenda

Here is the agenda for the CHOA Monthly Board meeting for Wednesday, August 14th at 10:00 am in Rec Hall C:

 10:00 AM – Welcome and Call to Order

  • Note for guests: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from July Meeting Approval –ALL

**Treasurer’s Report:  –Sandie Maki

10:15 AM – Old Business

  • Speed of cars on Fairway -update on speed check equipment- Robin report
  • Parking on Fairway update –Robin report
  • Reserve Study Painting Account/New software options? Report from Reserve study Committee- Doug and Packard-
  • Additions to Rec Hall agreement- Doug and Randy
  • Neighborhood Watch – Training to be held September 21st
  • Guest Parking – Randy

10:45 AM – New Business

  • Painting Trust – All – Be sure to look at “A” neighborhood house paint as you walk or drive around CHOA, you can see that area on the Map on the website
  • Golf course bathrooms – Karen to check with Garrons to see if they pay for their use
  • Finishing of Rec Hall Bathroom – Steve to provide update
  • Window that was part of Bathroom solution? –Steve to provide update
  • Feeding of wildlife- Changes needed to Bylaws? All
  • CCC looking for 3 new Board members- Anyone interested? All

11:30 AM – Open Forum

  • Questions from Resident Attendees
  • Questions from “Ask the Board”

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Save the DATE – September 21st 10:00 am Neighborhood watch training

Officer Sara McClurg will present information and training on how to set up a Neighborhood watch with your closest neighbors (ideally 5 residents)

When: Saturday September 21st at 10:00 am

Where: Rec Hall C on Lafaeyette

Please talk with your neighbors and plan to attend as a group.

We will need to confirm who will be attending so that Sara can bring the right amount of training materials.

Please let us know in the comments if you plan to attend

 

Please be aware that Paid signature gatherers are in Charbonneau

Hello, everyone,

It has been called to our attention that paid signature gatherers are circulating today in the neighborhood attempting to persuade charbonneau residents to sign a petition that would place a measure on the ballot that would limit terms on the wilsonville city council.  Further, at least one of the paid gatherers is representing herself as working for the Wilsonville City Council.  No matter what your feelings/beliefs about term limits, I am sure you will agree that such representation is both unethical and inappropriate.  The City Council is not advocating anything of the sort.
But as for term limits, I would submit that we already have them in place.  They are called elections. For the City Council, they occur every two years when either two or three councilors are elected.  Artificial term limits, such as those being proposed, are nothing more than attempts to deprive us of much needed expertise, skills, and experience provided by those who have served us for several years.  Please respond as you see fit to these paid signature gatherers.
Bob Harland

August 14th Board Meeting Agenda

Please note here is the agenda for the CHOA Monthly Board meeting for Wednesday, August 14th at 10:00 am in Rec Hall:

 10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from July Meeting Approval –ALL

**Treasurer’s Report:  –Sandie Maki

10:15 AM – Old Business

  • Speed of cars on Fairway -update on speed check equipment- Robin report
  • Parking on Fairway update –Robin report
  • Reserve Study Painting Account/New software options? Report from Reserve study Committee- Doug and Packard-
  • Additions to Rec Hall agreement- Doug and Randy
  • Neighborhood Watch – Training to be held September 21st
  • Guest Parking – Randy

10:30 AM – New Business

  • Painting Trust – All – Be sure to look at “A” neighborhood house paint as you walk or drive around CHOA, you can see that area on the Map on the website
  • Golf course bathrooms – Karen to check with Garrons to see if they pay for their use
  • Finishing of Rec Hall Bathroom – Steve to provide update
  • Window that was part of Bathroom solution? –Steve to provide update
  • Feeding of wildlife- Changes needed to Bylaws? All
  • CCC looking for 3 new Board members- Anyone interested? All

11:30 AM – Open Forum

  • Questions from Resident Attendees
  • Questions from “Ask the Board”

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Information from June Board Meeting

Gutters:

At the Annual Meeting there was a request for an earlier Gutter Cleaning:

  • Per CHOA’s budget there is only one cleaning a year,  For the winter 2019/2020  gutter cleaning will start in November and continue until all homes are completed.
  •  A flyer will be left on your door or gate, informing you that your home’s gutters have been cleaned
  • You as a homeowner will be responsible for any additional gutter cleanings.
  • Please contact Steve for a list of contractors that have been used in Charbonneau.  We cannot put the list on the website legally.

Irrigation Concerns:

  • At the start of the season, the irrigation system was off on several days, and so the irrigation system could not be tested for repairs/adjustments
  • Currently there are three full time irrigation people working to get all systems up and running
  • If you have a system that does not seem to be functioning properly, please contact Steve so that he can get the information to these three people
  • Be patient and know that work is being done.  You may need to hand water until all systems are up and running
Golf course side note: The golf course has recently spent over 100, 000 to upgrade the course sprinklers, this should result in better irrigation there too.

Hope to see you Saturday (6/15) at the REC HALL open house to celebrate our addition of a kitchen.  From 10:00 am to 3:00 pm 8298 SW Lafayette

4/29/19 Annual Meeting information for those who were not able to attend

New board members and positions:

Randy Hitz – Secretary

Doug Parker – Governance and Legal Committee (New Position)

Robin Shultz – Ad Hoc Committee Member

Randy Hitz

Doug Parker

Robin Shultz                                  

Click on each link to view a PDF of the PowerPoint presentation.  You will need to use your up and down arrows to view:

Update and Accomplishments for CHOA 2019 PDF format

Joe Brouilette – update on the golf course PDF format of Powerpoint

Jay Puppo – 2019/2020 CHOA Insurance (PDF Format)

Eric Hoem update on Emergency Preparedness (PDF Format)

Each of the question that brought up during our Open Forum were addressed at our board meeting on May 8th:

  • Concern about the speed of traffic on Fairway Dr and the safety of walkers especially
    • Many of the board members took the time to drive at different speeds on Fairway Dr and observe the speed limit in other parts of Charbonneau.  It was felt that the speed of 25 miles per hour was too fast for our small street, even though it is an accepted speed in Residential Areas.
    • Robin Shultz our new Ad Hoc member will work with Karen Lourie and the City of Wilsonville to solve the problem; hopefully new signage
  • Parking on the street and concern about the need for safety of emergency vehicles access
    • Robin Shultz and Steve Chinn will work with the City of Wilsonville to see if we can get more No Parking signs on our streets
  • The current gutter cleaning schedule, request to have it earlier.  Now scheduled for January and February
    • Steve Chinn will work with the contractor to see if we can move our one, per year, Gutter cleaning to November and December
  • Chimney’s in need of cleaning
    • Ron Reiter and Steve will do a drive through our neighborhoods to look at both Chimney’s and Roofs and then send letters to residents who need to clean the moss/mold from the External Chimney area or Roof area.  A suggested contract list will be provided with each letter.
    • External ascetic’s is important to maintain value of all our homes

 

 

May 8th Board Meeting Agenda

https://choaonline.org/wp-content/uploads/2019/05/2019-May-Meeting-Agenda-.docx

2019 May CHOA Monthly Meeting

Wednesday – 5/8/19 – 10:00 am

 

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from March Meeting Approval –ALL

**Treasurer’s Report:  –Sandie Maki

10:15 AM – Old Business

  • Rec Hall C Kitchen Open House on June 15th – ALL
    • Any repairs, etc that need to be done
    • Per Janet– Light fixtures hanging from the ceiling are really dusty, carpet looks pretty dirty, wash woodwork and windows at the front door. As promised, I will shop for a new bulletin board
  • Painting update
  • Process for informing for next painting – paint chips available, etc.
  • Ballots for 2020 Annual Meeting = see note from Ann about Arbor Lakes
    • Discussion for next year’s meeting and how the voting went
  • Fairway pathway  Discussion – All

10:30 AM – New Business

  • Annual meeting report – Attendance per Ann – about 91 residents
    • Q&A Question to be addressed
      • Speed of cars on Fairway
      • Parking on Fairway – signage at Boones Bend/Fairway. More no parking signs on Fairway
      • Gutters – cleaning schedule
      • Chimney inspections for 2019
    • Reserve Study Report – Steve and Sandie

11:30 AM – Open Forum

  • Questions from Resident Attendees
  • Questions from “Ask the Board”

 

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Information only:

  • Monthly article for Villager, (written by Jan) Ideas for articles: Serve with Love, Beautification, Modernization, Maintenance, Community, Outreach to Highschool and College

April Board Meeting Agenda

https://choaonline.org/wp-content/uploads/2019/04/2019-April-Meeting-Agenda.docx

2019 April CHOA Monthly Meeting

Wednesday – 4/10/19 – 10:00 am

 

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from March Meeting Approval –ALL

**Treasurer’s Report:  –Sandie Maki

10:15 AM – Old Business

  • Rec Hall C Kitchen update (Cove base) – Steve
  • Supplies in cupboards
  • Revision of the Information Directory – Karen/Sandie/Janet
  • All Online Forms – Report from all on what forms need to be put on Form page/and what forms need to be updated

 

10:30 AM – New Business

  • Annual meeting prep
  • Painting update

o   Prep for next painting – paint chips available, etc.

2020 Golf course discussion – Joe B to come to the Annual meeting😊

11:30 AM – Open Forum

  • Questions from Resident Attendees
  • Questions from “Ask the Board”

 

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Information only:

  • Monthly article for Villager, (written by Jan) Ideas for articles: Serve with Love, Beautification, Modernization, Maintenance, Community, Outreach to Highschool and College