December 11th Board Agenda

2019 December CHOA Monthly Meeting

Wednesday – 12/11/19 10:00 AM

 

10:00AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from November Meeting Approval –ALL

**Treasurer’s Report –Sandie Maki

 

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

 

Old Business

  • Additions to Rec Hall agreement- All – Was sent to everyone for review by email on 10/14
  • Chimneys and Brick Walls– Report Report on Raccoons on roofs, seals at base of the chimney and roof pipes
  • Report on efforts to address street safety –Jan
  • Range use of Pool – Response from Range – Sandie
  • Finishing of Rec Hall Bathroom –review bids, select committee to manage this- – Committee Report – Roger McGarrigle – Possible Bid Solicitation consideration – Feedback needs to be given to Roger for vote in January
  • Reserve Study Painting Account/New software options? Report from Reserve study Committee- Doug and Packard – Will be given in December

10:30 am – New Business

  • Other items from the Floor– All
  • Talked with Alta on Street Safety – Next step contact with CCC
  • January Holiday Party – January 25th at 5 pm *note we cannot have the room until 4 pm which is when we are scheduled to have it

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change

Gutter Cleaning has started

Per request from our Residents – This year we are starting the Gutter Cleaning before the 1st of the year.

Our contractor was scheduled to start November 1st, but because of the great weather we’ve been having  the leaves were too dry and  just kept blowing away.

After the rain this last week – which made the leaves more wet – Gutter cleaning was started earlier this week in “A” Neighborhood.

So you may see the contractor cleaning your gutters in the near future.  Probably will continue into December.

 

On another note: Please be aware a cougar was spotted running from on French Prairie and then running down Miley Rd early in the morning.

Watch your pets when they are outside, especially early in the morning

 

 

 

Have a great Thanksgiving.  Charbonneau is a great place to live!!

We are all truly blessed

Jan Landis

CHOA President

November 13th at 10:00 am Board Meeting Agenda

2019 November CHOA Monthly Meeting

Wednesday – 11/13/19 10:00 AM

 

10:00AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from October Meeting Approval –ALL

**Treasurer’s Report –Sandie Maki

 

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

 

Old Business

  • Additions to Rec Hall agreement- All – Was sent to everyone for review by email on 10/14
  • Chimneys and Brick Walls– Report from Steve/Ron – Letter sent??
  • Report on efforts to address street safety –Jan

10:30 am – New Business

  • Other items from the Floor– All
  • October Shakeout – Eric Report – 10 minutes
  • 2020 Budget planning – Sandi
  • Pool A & B –Color Report?
  • ACHPayment for Dues – Email was sent out on 11/5 – All
  • Range use of Pool – Need to vote on this – Sandie

 

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options? Report from Reserve study Committee- Doug and Packard – Will be given in December
  • Finishing of Rec Hall Bathroom –review bids, select committee to manage this- – Committee Report – Roger McGarrigle – Possible Bid Solicitation consideration – Feedback needs to be given to Roger for vote in January

 

 

*Executive Session (as needed) –* Need to vote to move to executive meeting

Record number of neighbors participated in the CHOA Shake Out event

Over 100 of our neighbors participated in the Thursday, October 17th Shake out event.  This was the best turnout we have had.  Special thanks to Eric Hoem and the Neighborhood Captains who helped make this possible.

The winners of First Aid kits were: David & Patricia Lahr; Catherine Shields; Pat Tewell; Sally Applegarth; and Julie & David Verburg.

Thanks to all of you who participated in this important event!

 

 

 

 

Sometime in the next couple of days: Check your front door for important information about October 17th Shakeout

Sometime in the next couple of days: Check your front door to find a Green sheet (see attached)

On the sheet you will find instructions for what to do during the Great ShakeOut Earthquake Drill on October 17th at 10:17 AM

Don’t forget to put your name and Phone# on one half of  the raffle ticket.   On October 17th the Emergency Preparedness Team will collect the Raffle ticket as proof of your participation.

Keep the matching other half of the ticket for a chance to win a First Aid kit

 

October 9th at 6:00 pm Board Meeting Agenda

2019 October CHOA Monthly Meeting

Wednesday – 10/9/2019 – 6:00 pm

6:00 PM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from September Meeting Approval –ALL

**Treasurer’s Report –Sandie Maki

 

6:15 PM – Special Guest from Wilsonville – Patty Nelson

  • Speed of cars on Fairway/Boones Bend-review of feedback to Slow Down signs
    • What can we do about Speed and Parking problems?
    • See Michael Carr’s answers to some questions below in Green – see attached 

Old Business

  • Additions to Rec Hall agreement- Doug and Randy
  • Neighborhood Watch – Report from September 21st Meeting –Jan (with handouts)
  • Finishing of Rec Hall Bathroom –review bids, select committee to manage this- – Committee Report – Roger McGarrigle – Possible Bid Solicitation consideration
  • Chimneys and Brick Walls– Report from Steve/Ron

7:00 PM – New Business

  • Other items from the Floor– All
  • Emergency Preparedness – Eric Report – 10 minutes
  • 2020 Budget planning – Sandi

7:30 PM – Open Forum

  • Questions from Resident Attendees
  • Questions from “Ask the Board”

 

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options? Report from Reserve study Committee- Doug and Packard

 

*Executive Session (as needed) –* Need to vote to move to executive meeting

CHOA to participate in the Great Shakeout Drill Thursday October 17th

On Thursday, 10/17, at 10:17AM, CHOA and all of Charbonneau will be participating in the Great Oregon ShakeOut drill!  Why is it important to do a Drop, Cover, and Hold On drill? The Oregon Office of Emergency Management reminds us: “To react quickly you must practice often. You may only have seconds to protect yourself in an earthquake, before strong shaking knocks you down–or drops something on you. Practicing helps you be ready to respond.

Homeowner Associations participating in the drill will hand out free raffle tickets to residents taking part! Each HOA will have prizes to award!   REMEMBER: In any disaster, your most immediate source of help are the people living around you!   Additional information is available in the clubhouse.

Your CHOA Emergency Preparedness Team will be bringing around materials for our participation and we hope EVERYONE will be involved!

 

 

September 21st 10:00 am Neighborhood watch training

Officer Sara McClurg will present information and training on how to set up a Neighborhood watch with your closest neighbors (ideally 5 residents)

When: Saturday September 21st at 10:00 am – 11:30 am

Where: Rec Hall C on Lafaeyette

Please talk with your neighbors and plan to attend as a group.

We will need to confirm who will be attending so that Sara can bring the right amount of training materials.

Please let us know in the comments if you plan to attend

I sent email reminders to all of those who committed to come.  There is room for more

 

This will be a 90 minute presentation where you will learn how to set up a phone tree and email group to notify your neighbors of any suspicious activities.  This is a good way to get to know your neighbors better.

 

 

Information from the September 11th Board meeting

Request that the pools remain open longer

  • Based on the weather on Monday 9/16 all pools except A pool (Boones Bend Pool) will close.
    • This decision was based on the fact that cooler temperatures during the evening hours increase the cost of heating the pools for day time use
      • Note: Pool A is located off of Boones Bend on Boones Bend RD/Street/cul-de-sac
    • Pool A (on Boones Bend Rd)was chosen to stay open until 9/27 because it has a hot tub and the most parking available

Winter use of the Springridge pool is available to all Charbonneau residents:

      • Adult  Open Swim 6:00 am to 7:00 am
      • Water Aerobics Class information Contact Helen Heestand for class information at 503-694-2192
        • Note: Robin Shultz called and Helen Heestand states that the pool will be closed starting September 23 for several weeks due to a new roof being put on

Update on safety efforts to address speed on our roads

  •  At the October Board Meeting (10/9 at 6:00 pm)  we have a representative from the City of Wilsonville who is attending our board meeting to discuss what can be done
  • We encourage residents to attend so that the City can see that this is an important safety issue for our community
  •  We will have more documented information at that time from the city on the traffic and speed on the two main streets in CHOA

September 11 at 10:00 am Board Meeting Agenda

2019 September CHOA Monthly Meeting

Wednesday – 9/11/2019 – 10:00 am 

 

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from August Meeting Approval –ALL

**Treasurer’s Report: Water Bill update –Sandie Maki

 

10:15 AM – Old Business

  • Speed of cars on Fairway/Boones Bend-review of feedback to Slow Down signs/ plan for City of Wilsonville visitor at our October meeting- All
    • Lots of response to the Post – from wanting to reduce speed, to ordering more signs (see new business), to speed bumps
  • Parking on Fairway update- plan questions for City of Wilsonville visitor– All
  • Additions to Rec Hall agreement- Doug and Randy
  • Neighborhood Watch – Training to be held September 21st
  • Finishing of Rec Hall Bathroom –review bids, select committee to manage this- New bid – Consider a Committee to decide?

11:00 AM – New Business

  • Feeding of wildlife-feedback on Post- Jan
  • Other items from the Floor– All
  • Chimneys and Brick Walls– Steve/Ron
  • Request to keep the Pool open past the 16th– Steve/Jan
  • Request for more signs-Missing Signs – Down to 1 on Fairway and 3 on Boones Bend
  • 2020 Budget planning – Sandi
  • Disaster Preparedness information – October 17th – Great American Shakeout

11:30 AM – Open Forum

  • Questions from Resident Attendees
  • Questions from “Ask the Board”

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options? Report from Reserve study Committee- Doug and Packard