CHOA Board Meeting Wednesday, Oct 13th at 10:00 am via Zoom

Wednesday October 13th at 10:00am CHOA Monthly Board Meeting via Zoom

Join Zoom Meeting-https://us02web.zoom.us/j/89682600381

Meeting ID 896 8260 0381

One tap mobile +12532158782,,89682600381#

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL  

**Treasurer’s Report –Sandie Maki

10:15 Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:30 Old Business

  • Emergency Preparedness- Great Shake Out- Mike
  • Villager articles- Anybody have ideas for rest of the year– All
  • Changes needed to CCRs- Update on Ballot process- Randy
  • Investment Policy/Financial Advisor– Sandie
  • Committee Updates-
    • Pools/Bathrooms- Packard and Ken
    • Rec Hall C- Packard
    • Landscape- Karen
    • Welcome- Janet

11:30 New Business 

  • Sculptures in CHOA

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Pool Closures

As our beautiful summer weather changes to fall, our pools will be closing.

“A” pool (Boones Bend cul-de-sac), C Pool (Lafayetta) and E pool (Winchester) will close this evening, September 30,2021

“F” &”G” pool (Fairway Drive and Lake Point Court) will be open until Sunday, October 3 Evening

“B” pool & Spa will be open until October 20th

“F” & “G” and “B” pool & spa are both subject to weather permitting!

Thank You.

Board Q&A on CHOA Ballot Measures via Zoom Monday Oct 4th at 10:00 am

As you know, the Board of CHOA has proposed two changes to our CCRs (Covenants, Conditions and Restrictions).  One is for a change to the Paint Trust and the other for the Alarm System Monitoring.  Each Household was mailed the details of these proposals along with a letter from the Board explaining the rationale behind the recommendations.

Each household will be getting a Ballot in the Mail this week for your vote.  We encourage everyone to Vote for these measures.  To help answer any questions you might have, we are having a couple of Zoom sessions where your Board will be available to you.  Here is the information on the first session: Here is the Zoom informationhttps://us02web.zoom.us/j/81233034994
Meeting ID: 812 3303 4994
One tap mobile- +12532158782,,81233034994# Thank you, Barry Hendrix

Update on Shrub Pruning this Fall

In previous years, Garron Grounds was instructed to provide renovation pruning to shrubs (primarily those on golf course side) in front of your windows, to the level of the bottom of the window if the shrubs blocked views.  This did not and does not apply to shrubs inside the homeowners’ courtyards.  And this is different from the maintenance pruning done throughout the year.

However, as Garron Grounds was doing a survey this year, many of the homeowners indicated they didn’t want the shrubs pruned that severely.  And it seems that if some are pruned that low, it could leave an unsightly plant.

Your CHOA Board approved a change in our procedure beginning this year.  We will no longer routinely provide this renovation pruning unless requested by the homeowners. 

Please text (503-970-0735) or email Karen Siegel (ksiegel44@gmail.com) or text  (503-312-0927)   or  email Steve Chinn (Schinno@gmail.com) with your name, address, and phone number if you have shrubs that you would like to have pruned to provide better outside views.  We will be compiling a list to provide to Garron’s, who will begin the service the end of September/beginning of October.

CHOA Board Meeting via Zoom Wednesday, September 8th at 6:00 PM

Wednesday September 8th at 6:00 PM CHOA Monthly Board Meeting via Zoom

Join Zoom Meeting

https://us02web.zoom.us/j/84643591447

Meeting ID: 846 4359 1447

One tap mobile  +12532158782,,84643591447#

6:00 PM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL  

**Treasurer’s Report –Sandie Maki

6:15 Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

6:30 Old Business

  • Emergency Preparedness- Mike
  • Alarm systems across CHOA- update – Barry and Ken
  • Contractors parking their equipment overnight- Steve
  • Villager articles- Anybody have ideas for rest of the year– All
  • Changes needed to CCRs- Randy
  • Investment Policy/Financial Advisor– Sandie
  • Committee Updates-
    • Pools/Bathrooms- Packard and Ken
    • Rec Hall C- Packard
    • Landscape- Karen
    • Welcome- Janet

7:30 New Business 

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Rec Hall C Open for a Cooling Station Wednesday thru Saturday from 1:00 to 9:00 pm


Please note that due to the hot weather, with have a
HEAT ADVISORY IN EFFECT

The National Weather Service has issued a Heat Advisory in effect from August 11th until August 14th,. Temperatures are predicted in triple digits and so CHOA will open Rec Hall C (8298 SW Lafayette Way) from 1:00 to 9:00 pm as a cooling center on Wednesday thru Saturday this week.

The Oregon Health Authority recommends the following:

  • Drink more water than usual and don’t wait until you’re thirsty to drink.
  • Check on a friend or neighbor, and have someone do the same for you.
  • Check the local news for health and safety updates regularly.
  • Don’t use the stove or oven to cook – it will make you and your house hotter.
  • Wear loose, lightweight, light-colored clothing.
  • Take cool showers or baths to cool down.
  • Seek medical care immediately if you or someone you know experiences symptoms of heat-related illness. If in doubt, call 911.
  • If you or a neighbor is in need of a wellness check, please call the office at 503-694-2300 during regular business hours 8:30 am to 5:00 PM Monday through Friday or non emergency police at 503-655-8211

CHOA Board Meeting via Zoom Wednesday, August 11th at 10:00 am

Please note that we are going back to Zoom meetings for a while due to spike in Covid cases. Our next meeting is Wednesday August 11th 10:00 am CHOA Monthly Board Meeting via Zoom

Join Zoom Meeting

https://us02web.zoom.us/j/81637026464

Meeting ID: 816 3702 6464

One tap mobile +16699006833,,81637026464#

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL  

**Treasurer’s Report –Sandie Maki

10:15 Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:30 Old Business

  • Emergency Preparedness- Mike
  • Severe weather preparedness -Mike and Barry
  • Alarm systems across CHOA- update – Barry and Ken
  • Contractors parking their equipment overnight- Steve
  • Villager articles- Anybody have ideas for rest of the year– All
  • Changes needed to CCRs- Randy
  • Investment Policy/Financial Advisor– Sandie
  • Committee Updates-
    • Pools/Bathrooms- Packard and Ken
    • Rec Hall C- Packard
    • Landscape- Karen
    • Welcome- Janet

11:30 New Business 

  • Homeowners request for Posts- Barry

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

REC ROOM C AVAILABLE TO SCHEDULE!

We are pleased to announce that Rec Hall C is now available to schedule. Please go to the CHOA website and select Information Directory. Scheduling Rec Hall C is on page 6. It will give you an overview of requirements for Rec room C along with directions to the Calendar Tab. Thank you.

Wednesday July 14th 10:00 am CHOA Monthly Board Meeting

CHOA Board Meeting Agenda for Wednesday, July 14th at 10:00 in Rec Hall C

Please note that we are going back to in person CHOA Board Meetings!

Our next meeting will be Wednesday July 14th 10:00 am in Rec Hall C

Here is the planned agenda:

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL  

**Treasurer’s Report –Sandie

10:15 Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:30 Old Business

  • Emergency Preparedness- Mike
  • Alarm systems across CHOA- update – Barry and Ken
  • Website support/update– Robin
  • Villager articles- Anybody have ideas for August issue– All
  • Changes needed to CCRs- Randy
  • Investment Policy/Financial Advisor– Sandie
  • Committee Updates-
    • Pools- Packard and Ken
    • Rec Hall C- Packard
    • Landscape- Karen
    • Welcome- Janet

11:30 New Business 

  • Heatwave impact
  • Pool Bathrooms
  • Contractors parking their equipment overnight
  • CHOA blasts going into Spam

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Irrigation issues in CHOA

Your CHOA Board recognizes your concern about the lack of watering during the past few days of extreme heat and have been working diligently with the water company to supply the much needed water.  In the meantime, homeowners may need to supplement the water for their plantings. We will keep you informed when the system is once again on schedule.

The information from our landscapers below may be of interest to you:

“CHOA Team,

As we all know our state saw record heat this past week. Our water management team has been running as much water as the golf course system will allow. We anticipated temps near 100 degrees but not 117. This extreme heat in addition to a water supply issue has been hard on the turf and plants/trees.

We have finished a complete assessment of the lawns and plants in your association. As you know we have a lot of burned lawns and plants. The lawns will rebound in time especially if mother nature helps with much needed rain. As for the plant damage different plants handle the heat differently.

Conifers. Most conifers are slow growing and only push new needles out in the spring. Unfortunately, the heat wave has burned a lot of these up. However, this does not mean all conifers are dead because of it. There is 3 ways to approach the conifer rehabilitation. #1 Use a rake or a hose to assist in the removal of dead needles. #2 Do selective pruning to the plant and try to keep a natural look to the plant. #3 Replace the plant. This will depend on the HOA opinion on what can be tolerated. And wait until spring of next year to see new growth.

Perennials and grasses Suffered as well. These plants will recover and will be tipped during our regular pruning. You should see a near 100% recovery to these plants.

Rhododendrons are very hardy. Nearly all plants in full sun have burned tops. Our suggestion is to tip prune burned tops at our fall pruning. All rhododendrons will recover. Note: If we prune the dead out of the rhodies to early there is a good chance another extreme heat event could happen in August and September and burn them again. This will have to be considered.

Maples and azaleas were also burned. Most all these plants and trees will recover in time. We suggest a light tip pruning to remove burned foliage and hope for the best.

All other plants with burn damage should be tip pruned.

Be sure to remind the homeowners that there is an agreed amount of pruning a year agreed under the contract. And to be patient while we further discuss our options of how to deal with the unprecedented extreme heat event.

We are very sad to see the damage your plants experienced and will work together for the most cost-effective solution to move forward on cleaning these burned plants and trees up. Most of the damage would be pruned during regular pruning cycle, but not sure the association or homeowners want to wait or if this were something you would like us to assemble an extra pruning crew and handle as an extra like we did for the winter storm damage. I look forward to your feedback on how you would like us to proceed.

Lastly, please know we are working tirelessly to correct the water issue. A meeting is scheduled with the Golf Course and hopefully a solution will be worked out.

Ty Bruenderman

Garron Grounds Management, Inc.

General Manager”

Thank you for your patience.