1/28 CCC Special Meeting Official Proxy for those unable to attend (Must be delivered before the meeting)

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Official Proxy Special Meeting on 1/28 at the CCC

 

Link to Official Proxy for the 1/28 Special Meeting:  https://choaonline.org/wp-content/uploads/2020/01/Special-Meeting-proxy-form-Final.docx

 

Agenda for the CCC Meeting on 1/28 6:30 pm:

      • A DISCUSSION OF BOARD RESOLUTIONS THE BOARD OF DIRECTORS PROPOSES TO ADOPT IN RESPONSE TO THE PETITION’S FOUR DEMANDS; AND
      • A VOTE BY THE MEMBERSHIP REGARDING MEMBER SUPPORT OF, OR OPPOSITION TO, THE BOARD’S ACTIONS AND PROPOSED RESOLUTIONS REGARDING THE ANNEX AND THE GOLF CLUB.
You may also Download the form included below:

Reminder- Saturday Jan 25th at 5:00 pm is the CHOA Winter Party at the Country Club!

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Reminder- the CHOA Winter Party will be Saturday evening, January 25th, at 5:00 pm the Charbonneau Country Club.

This will be a great time to get together to meet new neighbors and catch up with everyone.  If you have new neighbors, please invite them to join us since not everyone is on-line or have e-mail.

Please bring an Appetizer to share.  Coffee and water will be provided.

Please bring your own adult beverage if you like.

We look forward to seeing you there!

 

Notice- Special Meeting of Charbonneau County Club January 28th at 6:30 pm

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Please see the notice below from CHARBONNEAU COUNTRY CLUB:

NOTICE OF SPECIAL MEETING OF THE ASSOCIATION- JANUARY 28, 2020 at 6:30 pm

CHARBONNEAU CLUBHOUSE DINING ROOM

SUPPLEMENTAL MEETING NOTICE- DATED JANUARY 15, 2020

THIS NOTICE SUPPLEMENTS THE ONE COPIED BELOW SENT TO THE MEMBERSHIP DATED DECEMBER 19, 2020 BY ADDING TO THE SPECIAL MEETING AGENDA

  • A DISCUSSION OF BOARD RESOLUTIONS THE BOARD OF DIRECTORS PROPOSES TO ADOPT IN RESPONSE TO THE PETITION’S FOUR DEMANDS; AND
  • A VOTE BY THE MEMBERSHIP REGARDING MEMBER SUPPORT OF, OR OPPOSITION TO, THE BOARD’S ACTIONS AND PROPOSED RESOLUTIONS REGARDING THE ANNEX AND THE GOLF CLUB.

Dear Fellow Residents:

On November 22, 2019, a petition signed by residents representing less than 100 Charbonneau voting members was delivered anonymously to the Charbonneau Country Club (CCC) Offices and also mailed to the CCC President. A full copy of the petition has been posted to the CCC website.   The Board believes the petition contains some factual errors and that the demands in the petition for membership votes at the meeting to override the Board create procedural issues, which the Board will address at the meeting.

  • The petition requests the Board call a special meeting of residents to make changes by acquiescing to the petitioners’ four stated demands.
  • The petition was delivered without identifying a contact person for whoever authored the petition; so the Board has no petitioner spokesperson with whom we can coordinate.

In keeping with our governing documents, the Oregon Planned Community Act, and the advice of the association’s legal counsel, we have scheduled a Special Meeting to address the petition’s four purposes for calling a Special Meeting, summarized as follows:

  1. A demand that the Board provide transparency on feasibility studies, financial impacts, market analysis and contracts, specifically regarding the golf course transaction under negotiation and the Annex development and financing under consideration.
  2. A demand that the Board agree to a membership vote of all members prior to Board action requiring financial commitment exceeding $1,000,000
  3. A demand that the Board agree to create a committee and facilitate accomplishment of amendments and/or completely redraft the CC&R’s along with complimentary and corollary amendments to the bylaws, and rules and regulations.
  4. A demand that the Board stop annual increases to HOA dues above the Consumer Price Index without a vote of the members.

This special meeting is scheduled for January 28, 2020 at 6:30PM inour  CCC Dining Room.

Respectfully,

Charbonneau Country Club Board of Directors

Reminder- CHOA Winter Party is Saturday Jan 25th 5:00 pm at the Country Club!

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Reminder- the CHOA Winter Party will be Saturday evening, January 25th, at 5:00 pm the Charbonneau Country Club.

This will be a great time to get together to meet new neighbors and catch up with everyone.  If you have new neighbors, please invite them to join us since not everyone is on-line or have e-mail.

Please bring an Appetizer to share.  Coffee and water will be provided.

Please bring your own adult beverage if you like.

We look forward to seeing you there!

 

Reminder- CHOA Winter Party is Saturday Jan 25th 5:00 pm at the Country Club!

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Happy New Year!

Because December is always such a busy time, the CHOA Winter Party will be Saturday evening, January 25th, at 5:00 pm the Charbonneau Country Club.

This will be a great time to get together to meet new neighbors and catch up with everyone.  If you have new neighbors, please invite them to join us since not everyone is on-line or have e-mail.

Please bring an Appetizer to share.  Coffee and water will be provided.

Please bring your own adult beverage if you like.

We look forward to seeing you there!

 

Save the Date: CHOA Winter Party is Saturday Jan 25th at the Country Club!

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Happy Holidays!

Because December is always such a busy time, the CHOA Winter Party will be Saturday evening, January 25th, at the Charbonneau Country Club.

This will be a great time to get together to meet new neighbors and catch up with everyone.  If you have new neighbors, please invite them to join us since not everyone is on-line or have e-mail.

Please bring an Appetizer to share.  Coffee and water will be provided.

Please bring your own adult beverage if you like.

We look forward to seeing you there!

 

December 11th Board Agenda

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2019 December CHOA Monthly Meeting

Wednesday – 12/11/19 10:00 AM

 

10:00AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from November Meeting Approval –ALL

**Treasurer’s Report –Sandie Maki

 

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

 

Old Business

  • Additions to Rec Hall agreement- All – Was sent to everyone for review by email on 10/14
  • Chimneys and Brick Walls– Report Report on Raccoons on roofs, seals at base of the chimney and roof pipes
  • Report on efforts to address street safety –Jan
  • Range use of Pool – Response from Range – Sandie
  • Finishing of Rec Hall Bathroom –review bids, select committee to manage this- – Committee Report – Roger McGarrigle – Possible Bid Solicitation consideration – Feedback needs to be given to Roger for vote in January
  • Reserve Study Painting Account/New software options? Report from Reserve study Committee- Doug and Packard – Will be given in December

10:30 am – New Business

  • Other items from the Floor– All
  • Talked with Alta on Street Safety – Next step contact with CCC
  • January Holiday Party – January 25th at 5 pm *note we cannot have the room until 4 pm which is when we are scheduled to have it

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change

Bark Dust coming soon!

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Now that the trees have released most of their leaves, our Garron crews can move on to other maintenance issues.  They have completed spraying for moss around the beds on the back of our yards (golf course side) and will be cleaning up the beds this week.  We plan on placing hemlock bark on the golf course sides of our homes the second week of December, (weather permitting) as shown on the Map below:

 Rexius will have several trucks on site and will probably start at the north end of Boones Bend.

NOTE to those who are on the “NO PRUNE” list and to those who have perennials planted on the golf course side –you should do the necessary pruning to make those beds accessible or we may not be able to blow the bark into those areas.

If you have any questions, you can call Steve Chinn at 503-682-0234. 

 

Gutter Cleaning has started

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Per request from our Residents – This year we are starting the Gutter Cleaning before the 1st of the year.

Our contractor was scheduled to start November 1st, but because of the great weather we’ve been having  the leaves were too dry and  just kept blowing away.

After the rain this last week – which made the leaves more wet – Gutter cleaning was started earlier this week in “A” Neighborhood.

So you may see the contractor cleaning your gutters in the near future.  Probably will continue into December.

 

On another note: Please be aware a cougar was spotted running from on French Prairie and then running down Miley Rd early in the morning.

Watch your pets when they are outside, especially early in the morning

 

 

 

Have a great Thanksgiving.  Charbonneau is a great place to live!!

We are all truly blessed

Jan Landis

CHOA President

November 13th at 10:00 am Board Meeting Agenda

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2019 November CHOA Monthly Meeting

Wednesday – 11/13/19 10:00 AM

 

10:00AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from October Meeting Approval –ALL

**Treasurer’s Report –Sandie Maki

 

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

 

Old Business

  • Additions to Rec Hall agreement- All – Was sent to everyone for review by email on 10/14
  • Chimneys and Brick Walls– Report from Steve/Ron – Letter sent??
  • Report on efforts to address street safety –Jan

10:30 am – New Business

  • Other items from the Floor– All
  • October Shakeout – Eric Report – 10 minutes
  • 2020 Budget planning – Sandi
  • Pool A & B –Color Report?
  • ACHPayment for Dues – Email was sent out on 11/5 – All
  • Range use of Pool – Need to vote on this – Sandie

 

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options? Report from Reserve study Committee- Doug and Packard – Will be given in December
  • Finishing of Rec Hall Bathroom –review bids, select committee to manage this- – Committee Report – Roger McGarrigle – Possible Bid Solicitation consideration – Feedback needs to be given to Roger for vote in January

 

 

*Executive Session (as needed) –* Need to vote to move to executive meeting