CHOA LOOKING FOR NEW BOARD MEMBER

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Our current Architectural Chair, Doug Parker, has recently purchased a new home that is not located in the CHOA association (but is still in Charbonneau so we aren’t losing him entirely to our larger community) so will be resigning his position effective October 1, 2020.  We will miss his expertise and leadership on the board.

We are seeking a new Board member, ideally someone with some legal background.  This is not a requirement. This is a great opportunity to have input on what happens in your neighborhood.

If you are interested or would like more information, please contact Barry Hendrix at 503-754-0322

Neighborhood Watch – Volunteers Needed!

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Please note that CHOA is considering creating a Neighborhood Watch program.  Several HOAs in Charbonneau already have them.  Since we have volunteers for the Board and the Emergency Preparedness program, we are seeking volunteers to lead a Neighborhood Watch program if there is enough interest in our community.

 If you are interested in leading or volunteering as a member of a Neighborhood Watch Committee, please let us know by the end of August.

 If interested, please contact Barry Hendrix at hbconsulting@gmail.com or 503-754-0322.

 Thanks!

August 12th 10:00 AM CHOA Monthly Board Meeting

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August 12th 10:00 AM CHOA Monthly Board Meeting

One tap mobile  +16699006833,85632813500# or 1 669 900 6833

Join Zoom Meeting https://us02web.zoom.us/j/856 3281 3500

10:00AM – Welcome and Call to Order

• Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Annual Meeting Approval –ALL
**Treasurer’s Report –Sandie Maki

10:15 AM Open Forum

• Questions from Resident Attendees – 2 minutes top per person
• Questions from “Ask the Board”

10:30 AM Old Business

  • Additions to Rec Hall agreement- Complete? Doug
  • Process for retention of files –Update on Drop Box – Barry
  • Safety – Neighborhood Watch– Update on Post to Neighbors -Barry
  • Alarm systems across CHOA- review progress- Barry and Ken
  • Parking lot signs and parking lot stripe painting– Steve

New Business

  • Pavement repair on CHOA properties- Steve
  • Committee Updates- Pools, Landscape, Welcome, Governance
  • Villager articles- Anybody have ideas for Oct. issue- All
  • Website Administrator- Robin and Barry
  • Appropriate notice for ad hoc Zoom meetings- Barry

 

To keep for further discussion- How do we keep these items for future follow-up?

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change

*Executive Session (as needed) –* Need to vote to move to executive meeting
** No need to approve by vote monthly minutes or treasurers report

New Statewide Rules on Get-togethers and Face Coverings

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CHARBONNEAU COUNTRY CLUB EMERGENCY PREPAREDNESS COMMITTEE
NEIGHBOR CARE BULLETIN
07/14/2020
From OHA (Oregon Health Authority): New statewide rules on get-togethers and face coverings

The governor has announced these two new rules as a result of a frank assessment of COVID-19 in our state:

  • Oregon reported more cases in the past week than we did in the entire month of May.
  • The last time we had fewer than 100 cases in a single day was more than a month ago.

The first rule is a statewide ban on indoor social get-togethers of more than 10 people. This includes gatherings such as dinner parties, birthday parties, potlucks and book clubs taking place indoors. It does not affect restaurants, churches, event venues and other organizations at this time. Businesses and other organizations that have been following the guidance about face coverings, distancing and sanitation have not currently been identified as sources of significant transmission. Effective July 15

The second new rule is that face coverings are mandated in outdoor spaces where distance of 6 feet or more from people outside your household cannot be maintained. This might come up at a crowded trailhead, on sidewalks while awaiting entry to a business or at an outdoor event. Effective July 15

This virus is extremely contagious, and many people don’t show symptoms for days. In that time, you can interact with dozens or, if you’re not careful, hundreds of other people in your social circle and community.
That’s why the three W’s continue to be so important:

  • Wear a face covering.
  • Watch your distance.
  • Wash your hands.

In addition to the new measures announced today, these are other actions we can all take to slow the spread of COVID-19.

  • If you can move activities outside, do so. The disease spreads less easily outdoors, and you can enjoy more of the Oregon summer.
  • If you run a business and can serve customers outside – do it.
  • Avoid groups of more than 10. And if you’re unexpectedly in a group of 10 or more, think hard about whether that’s a good choice, stay outside, keep 6 feet apart, and cover your face.
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Wilsonville, OR 97070-7460

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Contact Tracing and Safe Walking Tips

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CHARBONNEAU COUNTRY CLUB EMERGENCY PREPAREDNESS COMMITTEE
NEIGHBOR CARE BULLETIN
07/07/2020

What is contact tracing and why does it matter?
Contact tracing means calling people who may have been exposed to someone who has tested positive for COVID-19 to provide guidance and support. It’s a key tool for preventing the spread of the COVID-19 virus. In Oregon, local public health authorities use contact tracing to prevent the spread of many types of diseases, like measles.
OHA has developed a webpage with fact sheets and other downloadable resources about contact tracing that will help you know what to expect if you or someone in your household gets a call, click on this link to access the website:
https://govstatus.egov.com/OR-OHA-Contact-Collaborative
What happens on a contact tracing call?
With COVID-19 cases increasing in Oregon over the past several weeks, answering the call from a contact tracer is an important way we can work together to help stop the spread of the virus. Contact tracers reach out to anyone who may have been exposed to COVID-19 to provide information and support. If you don’t answer calls from phone numbers you don’t recognize, don’t worry, contact tracers will leave a message asking you to call them back.
If you have been exposed to the virus, you will be asked to quarantine for 14 days after you were near someone with COVID-19, even if you don’t feel sick. This is because you can spread the virus, even if you don’t have symptoms.
____________________________
BE BRIGHT!
When walking, wear BRIGHT clothes, be BRIGHT mentally!

The National Highway Traffic Safety Administration (NHTSA) reminds us “because walking is such a routine part of everyday life, many people do not consider the safety aspects of walking. For instance, most injuries to walkers happen when a vehicle hits them because the driver could not see the walker or the walker and driver were not paying close enough attention.”
See and Be Seen!! It is a good idea when walking, especially at dawn, dusk, and other low-light conditions, (such as our shaded Charbonneau streets) to wear light colors or bright clothing so that you can be easily seen. Fluorescent colors such as blaze orange, hot pink, and day-glow green are ideal in daytime. When walking at night, use a flashlight to make yourself more visible to drivers and to help light your path. It’s also a good idea to wear reflective or retroreflective materials, which give off light when headlights shine on them and can be seen by drivers three times farther than white.
The NHTSA has an excellent website with information geared to senior walkers, click on the link for more important safety tips:
https://www.nhtsa.gov/pedestrian-safety/stepping-out-older-adult-be-healthy-walk-safely

RV Yard entrance blocked for Sewer Project

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The Project Manager for the sewer project provided an update that the RV Yard entrance will not be blocked the rest of this week or next week. If there are short, periodic blocks, vehicles will still be able to pass through.

However, from Monday, July 6th through the end of the day on Tuesday, July 7th, the entrance will be blocked.

We will pass along any information we receive as it pertains to this situation.

Please let us know if you have any questions or concerns.

thank you ~

Karen Pratt
Charbonneau Country Club
503-694-2300 ns or concerns.

 

Reminder- Feeding of Wild birds or animals except Hummingbirds is Prohibited in CHOA

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As you know, we have seen an increase in the number of wild animals in Charbonneau- there have been recent reports and sightings of  Skunks, Raccoons, Rats and Mice.  Also, the local Squirrel population is getting larger.  They like to chew on the sprinkler heads which can destroy them and then we have to spend CHOA funds to replace the sprinkler heads.

In order to try to stem this trend, we want to help eliminate as much of their food sources as possible.  Therefore, we are asking that each CHOA neighbor refrain from feeding any animals and/or birds anywhere in CHOA or around your home except for Hummingbirds.  This includes inside your courtyard also.

In addition, please feed your pets indoors only and don’t leave them unsupervised outside.

Thanks in advance for your help here to make CHOA a safer neighborhood.

CHOA Board meetings scheduled for the rest of the year

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Please note that the CHOA Board meetings schedule has been finalized.  All meetings will be held the 2nd Wednesday of each month:

Wednesday, June 10th at 10:00 am. Either Zoom or Rec Hall C- TBD by June 3rd

Wednesday, July 8th at 10:00 am Rec Hall C

Wednesday, August 12th at 10:00 am Rec Hall C

Wednesday, September 9th at 10:00 am Rec Hall C

Wednesday, October 14th at 6:00 pm Rec Hall C

Wednesday, November 11th at 10:00 am Rec Hall C

Wednesday, December 9th at 10:00 am Rec Hall C

Wednesday, January 13th at 10:00 am Rec Hall C

Wednesday, February 10th at 10:00 am Rec Hall C

Wednesday, March 10th at 6:00 pm Rec Hall C

Thanks,

The CHOA Board

Update from Vote by Mail Annual Meeting

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As you know, due to the COVID virus, the CHOA Annual Meeting was replaced this year with a Vote by Mail of the members.  The votes were turned in by April 27th and counted shortly thereafter.  The Board then held a follow-up meeting on April 30th (which is normally held right after the Annual Meeting) to Accept the members votes and plan Board assignments for the next year.

Here are the actions/summary of that meeting:

  1. Review and Accept Vote on the Minutes for last year’s Annual Meeting- Approved
  2. Review and Accept Vote of Resolution for IRS- Approved
  3. Review and Accept Vote for Renewing Board members- Janet McGarrigle and Barry Hendrix –Approved
  4. Review and Accept Vote for New Board member- Ken Gregson- Approved
  5. At this meeting, Jan Landis resigned from the Board effective April 28th. Jan had one year left on her term.  Jan was a great leader for the Board and will certainly be missed
  6. The Board has the ability to appoint a replacement and selected and Voted for Robin Shultz who has been serving as an advisor to the Board to complete Jan’s term. Approved
  7. In addition, Ron Reiter termed off of the Board after serving his second term. Ron did a nice job with the Architecture Committee and will be missed.
  8. Annually, the Board makes assignments and votes on the President and Vice President position. Barry Hendrix was voted in as President and Randy Hitz was voted in as Vice President and Secretary.  Approved. In addition, the following committee assignments were agreed to:
  • Janet McGarrigle- Welcoming
  • Sandie Maki- Finance
  • Karen Siegel- Landscaping
  • Packard Phillips – Pools
  • Robin Shultz- Communications
  • Doug- Parker- Governance, Architectural
  • Ken Gregson– Pools

The Board looks forward to working with all neighbors to continue to make Charbonneau a great place to live!

CHOA Board Meeting – Wednesday May 13th at 10:00 am (Zoom Call)

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May 13th at 10:00 AM CHOA Monthly Board Meeting

This is an Open Meeting and Members are Invited to Participate Online on Zoom Audio and/or Video.  Join from a PC Mac, iPad, iPhone or Android device:

Zoom Call –https://us02web.zoom.us/j/84719257266

Meeting ID: 847 1925 7266
One tap mobile
+12532158782,,84719257266#
Dial by your location
+1 669 900 6833 US

Planned Agenda:  

10:00AM – Welcome and Call to Order

  • Note for guests: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Annual Meeting Approval –ALL  

**Treasurer’s Report –Sandie Maki

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:30 AM Old Business

  • Additions to Rec Hall agreement- Doug to add Insurance requirement to form
  • Range use of Pool – Sandie- all processes in place?
  • Rec Hall C Bathroom- Contractor initiated – Steve
  • Process for retention of files – Ann? Thumb Drive? Firesafe filing cabinet? Info from Regenesis-Steve
  • Reserve Study-need to approve?
  • Visitor Parking – Randy
  • Safety of streets – Update

11:00 AM New Business

  • Annual Meeting process- feedback
  • Board schedule for the next 12 months- Winter event, evening Board meeting?
  • Alarm systems across CHOA- review options
  • Committee Updates
  • Sending a monthly newsletter to members- see ALTA example sent to Board members

To keep for further discussion- How do we keep these items for future follow-up?

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options– Where are we with this topic?

Change with Gutter cleaning – any new calls – Should we keep this time next year?

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report