August 12th 10:00 AM CHOA Monthly Board Meeting

August 12th 10:00 AM CHOA Monthly Board Meeting

One tap mobile  +16699006833,85632813500# or 1 669 900 6833

Join Zoom Meeting https://us02web.zoom.us/j/856 3281 3500

10:00AM – Welcome and Call to Order

• Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Annual Meeting Approval –ALL
**Treasurer’s Report –Sandie Maki

10:15 AM Open Forum

• Questions from Resident Attendees – 2 minutes top per person
• Questions from “Ask the Board”

10:30 AM Old Business

  • Additions to Rec Hall agreement- Complete? Doug
  • Process for retention of files –Update on Drop Box – Barry
  • Safety – Neighborhood Watch– Update on Post to Neighbors -Barry
  • Alarm systems across CHOA- review progress- Barry and Ken
  • Parking lot signs and parking lot stripe painting– Steve

New Business

  • Pavement repair on CHOA properties- Steve
  • Committee Updates- Pools, Landscape, Welcome, Governance
  • Villager articles- Anybody have ideas for Oct. issue- All
  • Website Administrator- Robin and Barry
  • Appropriate notice for ad hoc Zoom meetings- Barry

 

To keep for further discussion- How do we keep these items for future follow-up?

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change

*Executive Session (as needed) –* Need to vote to move to executive meeting
** No need to approve by vote monthly minutes or treasurers report

When are the pools opening?

When are the CHOA Pools Opening?

As you may know, the Governor has limited the use of all public pools in the state during the Phase 1 of the reopening of Oregon. Clackamas County (including Charbonneau) is currently in Phase 1. It is anticipated that Clackamas County will reach Phase 2 in mid to late June. When that milestone is reached, we believe we will be able to open the Pools with new social distancing and sanitary rules.

We will continue to monitor this situation and keep you informed as we know more.

Thanks,

Barry

 

CHOA Board Meeting – Wednesday May 13th at 10:00 am (Zoom Call)

May 13th at 10:00 AM CHOA Monthly Board Meeting

This is an Open Meeting and Members are Invited to Participate Online on Zoom Audio and/or Video.  Join from a PC Mac, iPad, iPhone or Android device:

Zoom Call –https://us02web.zoom.us/j/84719257266

Meeting ID: 847 1925 7266
One tap mobile
+12532158782,,84719257266#
Dial by your location
+1 669 900 6833 US

Planned Agenda:  

10:00AM – Welcome and Call to Order

  • Note for guests: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Annual Meeting Approval –ALL  

**Treasurer’s Report –Sandie Maki

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:30 AM Old Business

  • Additions to Rec Hall agreement- Doug to add Insurance requirement to form
  • Range use of Pool – Sandie- all processes in place?
  • Rec Hall C Bathroom- Contractor initiated – Steve
  • Process for retention of files – Ann? Thumb Drive? Firesafe filing cabinet? Info from Regenesis-Steve
  • Reserve Study-need to approve?
  • Visitor Parking – Randy
  • Safety of streets – Update

11:00 AM New Business

  • Annual Meeting process- feedback
  • Board schedule for the next 12 months- Winter event, evening Board meeting?
  • Alarm systems across CHOA- review options
  • Committee Updates
  • Sending a monthly newsletter to members- see ALTA example sent to Board members

To keep for further discussion- How do we keep these items for future follow-up?

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options– Where are we with this topic?

Change with Gutter cleaning – any new calls – Should we keep this time next year?

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

 

CHOA Annual Meeting Summary – Thursday April 30th at 3:00 pm (Zoom Call)

CHOA Annual Meeting Summary

Please note that since the normal CHOA Annual Meeting was conducted via mail vote this year due to the COVID-19, this Zoom Meeting is will replace the normal Board meeting conducted right after the Annual Meeting.

Thursday April 30th at 3:00 pm

This is an Open Meeting for Members to Participate Online on Zoom Audio and/or Video

Join from a PC Mac, iPad, iPhone or Android device:

If you wish to log into this Meeting via Zoom please use 

https://us02web.zoom.us/j/81328638320 or call

One Tap Mobile:13462487799,,81328638320#

For best results: Download the Zoom App to your Computer or Phone

Here is the planned agenda:

  1. Review and Accept Vote on the Minutes for last year’s Annual Meeting
  2. Review and Accept Vote of Resolution for IRS
  3. Review and Accept Vote for Renewing Board members- Janet McGarrigle and Barry Hendrix
  4. Review and Accept Vote for New Board member- Ken Gregson
  5. Acceptance of Jan Landis resignation from Board
  6. Acceptance of Robin Shultz to replace Jan on Board
  7. Acceptance of Ron Reiter terming off Board
  8. Assignment of Board Committee work
  9. Any other items from the floor

Thanks!

Reminder- CHOA Board Meeting – April 8th 10:00 am (Zoom Call)

2020 April CHOA Monthly Meeting

Wednesday – 4/8/2020 10:00 AM

This is an Open Meeting and Members are Invited to Participate Online on Zoom Audio and/or Video

 

Join from a PC Mac, iPad, iPhone or Android device:

Zoom Call Instructions 

If you wish to log into the Board Meeting via Zoom

Register in advance using the Link below

https://us04web.zoom.us/meeting/register/vpcpdu6hrT8r1Sg20I0r1xqjViZlSOw8SA

After registering, you will receive a confirmation email containing information about joining the meeting.  For best results: Download the Zoom App to your Computer or Phone

 

10:00AM – Welcome and Call to Order

  • Note for guest: You may ask question via the Chat section of the Online Meeting – Thank You

**Minutes from February Meeting Approval –ALL – March Meeting was canceled

**Treasurer’s Report –Sandie Maki

 

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

 

10:30 AM Old Business

  • Additions to Rec Hall agreement- Doug to add Insurance requirement to form
  • Range use of Pool – Response from Range – Sandie (given information on insurance from Jay Puppo)
  • New scope of work and new bids on Rec Hall Bathroom – Roger McGarrigle – Note Ron and Steve have idea for the outside of the side that has the bathroom windows
  • Process for retention of files – Ann? Thumb Drive? Firesafe filing cabinet? Info from Regenesis-Steve
  • Report from Eric on Emergency Prep Committee??

New Business

  • Annual Meeting Changed – to mail in PROXY BALLOT
  • Key pads for Pools – Steve sent email of cost

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options– Where are we with this topic?
  • Safety of streets – Where are we?

Change with Gutter cleaning – any new calls – Should we keep this time next year?

CHOA Board Meeting – April 8th 10:00 am (Zoom Call)

2020 April CHOA Monthly Meeting

Wednesday – 4/8/2020 10:00 AM

This is an Open Meeting and Members are Invited to Participate Online on Zoom Audio and/or Video

 

Join from a PC Mac, iPad, iPhone or Android device:

Zoom Call Instructions 

If you wish to log into the Board Meeting via Zoom

Register in advance using the Link below

https://us04web.zoom.us/meeting/register/vpcpdu6hrT8r1Sg20I0r1xqjViZlSOw8SA

After registering, you will receive a confirmation email containing information about joining the meeting.  For best results: Download the Zoom App to your Computer or Phone

 

10:00AM – Welcome and Call to Order

  • Note for guest: You may ask question via the Chat section of the Online Meeting – Thank You

**Minutes from February Meeting Approval –ALL – March Meeting was canceled

**Treasurer’s Report –Sandie Maki

 

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

 

10:30 AM Old Business

  • Additions to Rec Hall agreement- Doug to add Insurance requirement to form
  • Range use of Pool – Response from Range – Sandie (given information on insurance from Jay Puppo)
  • New scope of work and new bids on Rec Hall Bathroom – Roger McGarrigle – Note Ron and Steve have idea for the outside of the side that has the bathroom windows
  • Process for retention of files – Ann? Thumb Drive? Firesafe filing cabinet? Info from Regenesis-Steve
  • Report from Eric on Emergency Prep Committee??

New Business

  • Annual Meeting Changed – to mail in PROXY BALLOT
  • Key pads for Pools – Steve sent email of cost

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options– Where are we with this topic?
  • Safety of streets – Where are we?

Change with Gutter cleaning – any new calls – Should we keep this time next year?

We need any pictures from the CHOA Winter Party

Hi all

The Annual Meeting is coming up soon on Monday April 27th at the Country Club.  We usually do a Power Point loop to highlight all of the events we had in the last year,

 

BUT – We did not take any pictures at the Winter Party on January 25th.

If you have any pictures that you can share, please send them via email to Janl4479@gmail.com

 

Thanks

Your Board

 

February 12th Board Agenda – When 10:00 am at Rec Hall 8298 SW Lafayette

2020 February CHOA Monthly Meeting

Wednesday – 2/12/2020 10:00 AM

8298 SW Lafayette

 

10:00AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from January Meeting Approval –ALL

**Treasurer’s Report –Sandie Maki

 

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

 

10:30 AM Old Business

  • Additions to Rec Hall agreement- Doug to add Insurance requirement to form
  • Range use of Pool – Response from Range – Sandie (given information on insurance from Jay Puppo)
  • Report from Rec Hall Bidding on January 16thRoger McGarrigle
  • January Holiday Party – Report on event – Planning for next year

New Business

  • How to obtain email address for CHOAonline Post
    • Ann can send out request in Annual Meeting Agenda Notice
  • Process for retention of files – Ann? Thumb Drive? Firesafe filing cabinet? Info from Regenesis-Steve
  • Report from Eric on Emergency Prep Committee??
  • Other items from the Floor– All
  • Do we have a Quorum for March – Ron, Jan, Karen gone

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options– Where are we with this topic?
  • Safety of streets – Where are we?

Change with Gutter cleaning – any new calls – Should we keep this time next year?

 

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

1/28 CCC Special Meeting Official Proxy for those unable to attend (Must be delivered before the meeting)

Official Proxy Special Meeting on 1/28 at the CCC

 

Link to Official Proxy for the 1/28 Special Meeting:  https://choaonline.org/wp-content/uploads/2020/01/Special-Meeting-proxy-form-Final.docx

 

Agenda for the CCC Meeting on 1/28 6:30 pm:

      • A DISCUSSION OF BOARD RESOLUTIONS THE BOARD OF DIRECTORS PROPOSES TO ADOPT IN RESPONSE TO THE PETITION’S FOUR DEMANDS; AND
      • A VOTE BY THE MEMBERSHIP REGARDING MEMBER SUPPORT OF, OR OPPOSITION TO, THE BOARD’S ACTIONS AND PROPOSED RESOLUTIONS REGARDING THE ANNEX AND THE GOLF CLUB.
You may also Download the form included below:

December 11th Board Agenda

2019 December CHOA Monthly Meeting

Wednesday – 12/11/19 10:00 AM

 

10:00AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from November Meeting Approval –ALL

**Treasurer’s Report –Sandie Maki

 

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

 

Old Business

  • Additions to Rec Hall agreement- All – Was sent to everyone for review by email on 10/14
  • Chimneys and Brick Walls– Report Report on Raccoons on roofs, seals at base of the chimney and roof pipes
  • Report on efforts to address street safety –Jan
  • Range use of Pool – Response from Range – Sandie
  • Finishing of Rec Hall Bathroom –review bids, select committee to manage this- – Committee Report – Roger McGarrigle – Possible Bid Solicitation consideration – Feedback needs to be given to Roger for vote in January
  • Reserve Study Painting Account/New software options? Report from Reserve study Committee- Doug and Packard – Will be given in December

10:30 am – New Business

  • Other items from the Floor– All
  • Talked with Alta on Street Safety – Next step contact with CCC
  • January Holiday Party – January 25th at 5 pm *note we cannot have the room until 4 pm which is when we are scheduled to have it

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change