Agenda

Wednesday, March 12, 2025 at 2:30 p.m. – CHOA Monthly Board Meeting at Rec Hall C and Zoom

Zoom:  https://pdx.zoom.us/j/85689241421

2:30 – Welcome and Call to Order

• Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL 

4:00 New Business

• Insurance: Preparation for the March 26 meeting.

3:35 Open Forum

Questions from Resident Attendees – 2 minutes maximum per person

3:45 Reports

**Treasurer’s Report –Sandie Maki 

     President’s Report

     Property manager report

 4:00 Old Business  (each committee update their description and goal in the Board Operations Manual.)

• Committee Updates

Pools and Rec Hall– Judy

Rec Hall Support

Welcome- Mary

Landscape- – Karen

Safety—Shirley and Marilyn

Architecture committee—Bob

• Gutter cleaning
• Insurance and restoration process–Judy

4:30  Adjourn

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

We truly appreciate your understanding as we navigate through the confusion. We’re excited to invite you to the Summer Party on Saturday, July 12, 2025. Thank you for your patience, and we genuinely hope you can join us for a wonderful time together!

Our annual Summer Party has been corrected to Saturday, July 17th instead of July 12th. We can’t wait to celebrate with you!

On Saturday, July 17th, CHOA will have our annual Summer Party. Mark your calendars and join us in the Clubhouse Dining Room and Pavilion from 4pm-7pm. Meet the CHOA Board members and many of your neighbors “new and old”.

We will have some great door prizes.  Raffle tickets will be handed out when you sign in. 

The CHOA Board looks forward to seeing you.  We are available for questions. 

Food Trucks once again will be available.

Call Mary Fieweger with any questions 503-519-4388.

Phishing attacks are on the rise and evolving every day.  Thus, it appears that some households of CHOA received an email requesting funds this week.  (See a copy of the email that was received at the end of this article)  This email was a good example of Phishing.

Signs if an email may be a scam:  (the email that was sent out follows signs of a scam)

1. Check the senders email address:  Look closely at the sender’s email address to verify its legitimacy.
2. Double-check hyperlinks: Roll over any links in the email before clicking to see where they lead.
3. Be cautious with personal information: Don’t quickly confirm personal details.
4. Look out for alarming subject lines: Words like “Urgent” or “Action Required” can be red flags.
5. Check the domain name: Be wary of public domain email addresses or unusual top-level domains.
6. Watch for generic greetings, grammar mistakes, and requests for sensitive information.
7. Be skeptical of too-good-to-be-true offers and fishy money requests.
8. Verify emails asking for personal information or containing threats or urgency.

ReportFraud.ftc.gov

Go to this website and click on the “Report Now” button to report a fraud. 

Your HOA Finances:

Rest assured that CHOA’s financials are sound and strong.  Should the HOA need funds for whatever reason they would present an assessment to be divided equally among all homeowners, not just by asking one individual to make a payment.

Phishing Email that was sent and received.

Subject line of email read – CHOA Request

“I’d like to inform you that I’m having technical difficulties paying an overdue vendor for (Program Expenses & Meetings Expenses) and have tried a few payment options at my disposal, and none has gone through yet, As part of the required payment alternatives, I would like to know if you have access to (PayPal, Venmo or Zelle) to assist us by making the payment to the vendor via those payments options appropriate for you to send, once the payment is complete you will be reimbursed promptly for handling this later today or tomorrow. your help is greatly appreciated. “

Best regards

Sandie Maki

Charbonneau Homeowners Assocation reasurer (notice misspelled words)

Agenda

Wednesday, February 12, 2025 at 2:30 p.m. – CHOA Monthly Board Meeting at Rec Hall C and zoom

Zoom: https://pdx.zoom.us/j/81241431582

2:30 – Welcome and Call to Order

• Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL 

2:35 Open Forum

Questions from Resident Attendees – 2 minutes maximum per person

2:45 Reports

3:00  Insurance Business

• CHOA insurance master policy
• Plumbing Inspections
• Architecture committee membership

4:30  Adjourn

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

With the current low temperatures, our gutters have been too frozen for Dave Stone to clean them. Meteorologists are forecasting rain and hopefully with warmer temperatures the gutters will thaw out. Dave should be able to get back to cleaning them. Thank you for your patience.

There are three ways to pay your CHOA monthly dues.

By Check, ACH or Bill Pay.

CHECKS-Can be mailed to CHOA’s PO Box or placed in our Dropbox on

Boones Bend Rd by Red Tee #6.

ACH-ACH ELECTRONIC FUNDS TRANSFER-Electronic debit/transaction:

Once ACH is established nothing more is needed from you. A CHOA ACH

Authorization form needs to be filled out authorizing a charge to your

account each month. Changes will be automatic. If you have not yet

signed up for ACH payment. The form is attached.

BILL PAY-You authorize your bank to pay CHOA monthly.

Inform them who to pay, how much, and when to pay.

It will then be your responsibility to inform the bank of any

changes to the payment amount. The Dues Change letter

arrives in December. You will need to let your bank know of the

new amount to pay starting in January.

Given the 40 degree nighttime temperature and the amount of work it takes for the heaters to heat the pools all day, we are turning off the heaters on Friday Oct 11, 2025 for both Pool “A” and “F/G”.

We had an amazing Summer, see you next year!

It has been decided to keep both Pool A and F/G open for 10 more days until the rain comes. 

Pool closing date would now be the end of day on Oct 10^th.

If the temperatures should drop unexpectedly, we would have to close earlier for the season.

Enjoy!

Sincerely, your Pool Committee