CHOA Board Meeting – Wednesday May 13th at 10:00 am (Zoom Call)

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May 13th at 10:00 AM CHOA Monthly Board Meeting

This is an Open Meeting and Members are Invited to Participate Online on Zoom Audio and/or Video.  Join from a PC Mac, iPad, iPhone or Android device:

Zoom Call –https://us02web.zoom.us/j/84719257266

Meeting ID: 847 1925 7266
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+12532158782,,84719257266#
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+1 669 900 6833 US

Planned Agenda:  

10:00AM – Welcome and Call to Order

  • Note for guests: Please remember this is a board meeting, guest are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Annual Meeting Approval –ALL  

**Treasurer’s Report –Sandie Maki

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:30 AM Old Business

  • Additions to Rec Hall agreement- Doug to add Insurance requirement to form
  • Range use of Pool – Sandie- all processes in place?
  • Rec Hall C Bathroom- Contractor initiated – Steve
  • Process for retention of files – Ann? Thumb Drive? Firesafe filing cabinet? Info from Regenesis-Steve
  • Reserve Study- need to approve?
  • Visitor Parking – Randy
  • Safety of streets – Update

11:00 AM New Business

  • Annual Meeting process- feedback
  • Board schedule for the next 12 months- Winter event, evening Board meeting?
  • Alarm systems across CHOA- review options
  • Committee Updates
  • Sending a monthly newsletter to members- see ALTA example sent to Board members

To keep for further discussion- How do we keep these items for future follow-up?

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options – Where are we with this topic?

Change with Gutter cleaning – any new calls – Should we keep this time next year?

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

 

Reminder- CHOA homeowners: Please return your Primary Election ballots

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Residents of the CHOA are reminded that they should return their mail-in ballots for the Tuesday, May 19 primary election as soon as possible.  Ballots must be received by the elections office no later than 8:00 pm on election.   This is made easy since all registered voters are provided a stamped self-addressed envelope in which to return their ballot.

This election is particularly important because it includes Measure 3-556 which, if approved, would limit the number of terms that Wilsonville’s mayor and city councilors could serve.  And it would be retroactive.  Whatever you decide on this measure and on other contests, make your vote count by returning your ballot soon.

Irrigation water system down until Monday

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Please note that CHOA received the following note from the Golf Course/Water Company:

“I am sorry to have to send you all this notice.  We have unfortunately run into a major issue with the pumps and must do immediate repairs.  So, as of today the pumps and we will not be able to supply irrigation water till Monday.

Thanks and again sorry for the inconvenience,

Chris Bensel

PGA General Manager

Charbonneau Golf Club / Charbonneau Water Co.”

CHOA Annual Meeting Summary – Thursday April 30th at 3:00 pm (Zoom Call)

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CHOA Annual Meeting Summary

Please note that since the normal CHOA Annual Meeting was conducted via mail vote this year due to the COVID-19, this Zoom Meeting is will replace the normal Board meeting conducted right after the Annual Meeting.

Thursday April 30th at 3:00 pm

This is an Open Meeting for Members to Participate Online on Zoom Audio and/or Video

Join from a PC Mac, iPad, iPhone or Android device:

If you wish to log into this Meeting via Zoom please use  

https://us02web.zoom.us/j/81328638320 or call

One Tap Mobile: 13462487799,,81328638320#

For best results: Download the Zoom App to your Computer or Phone

Here is the planned agenda:

  1. Review and Accept Vote on the Minutes for last year’s Annual Meeting
  2. Review and Accept Vote of Resolution for IRS
  3. Review and Accept Vote for Renewing Board members- Janet McGarrigle and Barry Hendrix
  4. Review and Accept Vote for New Board member- Ken Gregson
  5. Acceptance of Jan Landis resignation from Board
  6. Acceptance of Robin Shultz to replace Jan on Board
  7. Acceptance of Ron Reiter terming off Board
  8. Assignment of Board Committee work
  9. Any other items from the floor

Thanks!

Charbonneau Ladies Niners Golf Club commends neighbors

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Please see the following message from the Charbonneau Ladies Golf Club:

“Congratulations to all the Charbonneau residents participating in the Easter Sunday event to say Thank You to our Local First Responders and Medical Personnel.

The city of Wilsonville Police Department and Tualatin Valley Fire & Rescue Department provided manpower and vehicles with lights and sirens ablazin’, to drive through the area.

The photographer for the Villager and the Easter Bunny (thanks Nancy Larsen) toured many of the homes on side streets in the area – especially those that notified us of having special displays.  While the Fire and Police weren’t able to get down every street in the neighborhood, they expressed how touched and appreciative they were with the rousing response from all our neighborhoods.  Watch for future editions of the Villager to see some of the many photos taken.

So, FANTASTIC JOB, Charbonneau residents!   Once again, you’ve shown what great neighbors you are.

Special thanks also to Dominoes Pizza, Wilsonville, for their generous donation of pizzas to both TVFR Station 52 and the Wilsonville Police Dept.”

Thank You- First Responders and Medical Professionals Sunday, April 12th at noon

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Please note that there is a Thank you to our First Responders and Medical Professionals on Sunday, APRIL 12 (EASTER) at 12:00 NOON.

BE OUTSIDE YOUR HOME (STREET SIDE) TO CHEER FOR ALL THOSE WHO TAKE SUCH GOOD CARE OF US. MAKE SOME NOISE AND LET THEM KNOW WE SUPPORT THEIR EFFORTS.

Contact Mary Fieweger at 503-519-4388 or Karen Siegel at 503-970-0735 if you are participating. We’ll have The Villager photographer in the area and perhaps some of the First Responders.

Reminder- CHOA Board Meeting – April 8th 10:00 am (Zoom Call)

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2020 April CHOA Monthly Meeting

Wednesday – 4/8/2020 10:00 AM

This is an Open Meeting and Members are Invited to Participate Online on Zoom Audio and/or Video

 

Join from a PC Mac, iPad, iPhone or Android device:

Zoom Call Instructions 

If you wish to log into the Board Meeting via Zoom

Register in advance using the Link below

https://us04web.zoom.us/meeting/register/vpcpdu6hrT8r1Sg20I0r1xqjViZlSOw8SA

After registering, you will receive a confirmation email containing information about joining the meeting.  For best results: Download the Zoom App to your Computer or Phone

 

10:00AM – Welcome and Call to Order

  • Note for guest: You may ask question via the Chat section of the Online Meeting – Thank You

**Minutes from February Meeting Approval –ALL – March Meeting was canceled

**Treasurer’s Report –Sandie Maki

 

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

 

10:30 AM Old Business

  • Additions to Rec Hall agreement- Doug to add Insurance requirement to form
  • Range use of Pool – Response from Range – Sandie (given information on insurance from Jay Puppo)
  • New scope of work and new bids on Rec Hall Bathroom – Roger McGarrigle – Note Ron and Steve have idea for the outside of the side that has the bathroom windows
  • Process for retention of files – Ann? Thumb Drive? Firesafe filing cabinet? Info from Regenesis-Steve
  • Report from Eric on Emergency Prep Committee??

New Business

  • Annual Meeting Changed – to mail in PROXY BALLOT
  • Key pads for Pools – Steve sent email of cost

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options – Where are we with this topic?
  • Safety of streets – Where are we?

Change with Gutter cleaning – any new calls – Should we keep this time next year?

CHOA Board Meeting – April 8th 10:00 am (Zoom Call)

Written by

2020 April CHOA Monthly Meeting

Wednesday – 4/8/2020 10:00 AM

This is an Open Meeting and Members are Invited to Participate Online on Zoom Audio and/or Video

 

Join from a PC Mac, iPad, iPhone or Android device:

Zoom Call Instructions 

If you wish to log into the Board Meeting via Zoom

Register in advance using the Link below

https://us04web.zoom.us/meeting/register/vpcpdu6hrT8r1Sg20I0r1xqjViZlSOw8SA

After registering, you will receive a confirmation email containing information about joining the meeting.  For best results: Download the Zoom App to your Computer or Phone

 

10:00AM – Welcome and Call to Order

  • Note for guest: You may ask question via the Chat section of the Online Meeting – Thank You

**Minutes from February Meeting Approval –ALL – March Meeting was canceled

**Treasurer’s Report –Sandie Maki

 

10:15 AM Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

 

10:30 AM Old Business

  • Additions to Rec Hall agreement- Doug to add Insurance requirement to form
  • Range use of Pool – Response from Range – Sandie (given information on insurance from Jay Puppo)
  • New scope of work and new bids on Rec Hall Bathroom – Roger McGarrigle – Note Ron and Steve have idea for the outside of the side that has the bathroom windows
  • Process for retention of files – Ann? Thumb Drive? Firesafe filing cabinet? Info from Regenesis-Steve
  • Report from Eric on Emergency Prep Committee??

New Business

  • Annual Meeting Changed – to mail in PROXY BALLOT
  • Key pads for Pools – Steve sent email of cost

To keep for further discussion

  • Process for informing for next painting – paint chips available, etc.
    • Send out information 1 year in advance
    • Have Database and Chips on the Rec Hall bulletin board
    • Ann to send a note to new owners about paint color change
  • Reserve Study Painting Account/New software options – Where are we with this topic?
  • Safety of streets – Where are we?

Change with Gutter cleaning – any new calls – Should we keep this time next year?

Neighborhood Watch message from Charbonneau Country Club

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Please note that CHOA received the following message from the Country Club:

“Charbonneau Residents:

In the last couple of weeks,  we have seen increased reports of auto theft and auto break-ins in Charbonneau.  This is typically something we only see during the Christmas season. Our Charbonneau security officers are aware of this situation and are patrolling our neighborhoods every night. If you see something or someone that seems out of place in the evenings, please call First Response at 503-207-5300.   If you see a crime in progress, dial 911.  As always, remember to lock your cars and don’t leave valuables in your car.

Jim Meierotto

CCC General Manager”

 

 

 

WHAT YOUR LANDSCAPE COMPANY IS DOING ABOUT COVID-19

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Please note that CHOA received the following letter from Garron Grounds:

“WHAT IS YOUR LANDSCAPE COMPANY DOING ABOUT COVID-19

To Our Valued Customers:

A week ago, we brought in a crew to power wash and spray sanitize all vehicles, trailers, and equipment being used on your property.  It was a major effort.

Employees are being screened for any signs of flu or virus and being told to stay home if they or anyone in their family is sick.

They also have been told not to approach any customers or vendors and to keep a six-foot distance.

We have a supply of sanitizing wipes, gloves, N-95 masks, and disinfectant for our equipment.

It is our intent to continue providing services to our clients while providing safeguards to everyone’s health and safety.

Regular sanitizing of our equipment and facilities will continue as well as promoting personal hygiene of our employees.

You have the best regards from your grounds crew.

Ken Bartus, Owner and General Manager”